Licensing

Digital Acquisitions Licensing

The UCLA Library has a three-tier licensing structure:

• Tier 1: Licenses covering the entire UC system
• Tier 2: Licenses covering at least 2 campuses, but not the entire system
• Tier 3: Licenses covering one campus only

The UCLA Library's Scholarly Communication and Licensing (SCL) unit is involved in the negotiations for all UCLA Tier 3 licenses, and when appropriate, will negotiate Tier 2 licenses on behalf of the campuses involved. (All Tier 1 licenses are handled by the California Digital Library, and some Tier 2 licenses to which UCLA is a party are negotiated by other campuses.)

When licensing electronic resources, the UCLA Library follows policies set by the California Digital Library in support of campus teaching and research. Among these general policies:

• Access to products should not require individual passwords and/or user ID's, and UCLA must be allowed to use proxy servers to facilitate remote access for authorized users.
• License agreements should not restrict or abrogate the rights of the UC or its user community permitted under copyright law. Those uses include, but are not limited to, displaying, printing, downloading, and copying.
• Agreements should describe permitted interlibrary loan (ILL) use in detail.
• Agreements should allow the creation of course packs and electronic reserves maintained by the Library.
• Agreements should allow the creation of multiple copies in print or digital form for classroom instruction to the extent permitted by the classroom use provisions of copyright law.

SCL is the official liaison to licensing and acquisitions staff at the California Digital Library and works closely with CDL when new Tier 1 and Tier 2 resources are licensed. SCL handles recharges for UCLA coinvest payments for Tier 1 and Tier 2 resources, and enters these payments in the UCLA Voyager Acquisitions client. SCL can contact CDL staff on behalf of UCLA selectors, public service staff, and Interlibrary Loan staff with questions about specific CDL-licensed resources, including questions about journal packages, business terms, and license terms.

Commercial Licensing

Additionally, SCL handles commercial licensing requests - usually requests regarding unique materials for which the library owns the copyrights, which will be used in a commercial context. If it is deemed appropriate to charge a fee for such use, SCL will negotiate that fee and the terms of the license.

Key Licensing Resources:

• CDL Licensing Toolkit Assistance for UC staff in negotiating licenses with publishers of electronic resources
• CDL Redacted License Agreements Copies of licenses for electronic resources acquired for UC by the California Digital Library
• CDL Standard License Agreement Electronic resource license with terms and elements preferred by UC
• Liblicense Resources to assist librarians in negotiating licenses for electronic resources. Includes information on the LIBLICENSE-L discussion list, including searchable archives of messages