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Exhibition Loans

As part of our mission to inspire discovery, cultivate knowledge and advance research, UCLA Library Special Collections (LSC) lends materials to cultural heritage institutions. Through our loans program, LSC facilitates the discovery and interpretation of materials in new contexts.

Outgoing loan requests are considered on a case-by-case basis. Reviews take into account the physical condition of the items requested, the facilities of the borrowing institution and the anticipated research needs of the UCLA community.

Please contact in a new tab) or call (310) 825-4988 if research assistance is needed to identify items.

Requesting a Loan

Send loan request letters to:

Courtney "Jet" Jacobs
Head of Public Services, Outreach and Community Engagement
A1713, Charles E. Young Research Library
Box 951575
Los Angeles, CA 90095-1575

Letters should include the following information:

  • Place(s) of exhibition
  • Title and dates of the exhibition
  • Description of the exhibition, including subject, purpose, etc.
  • Expected loan dates (including time for shipping, installation and de-installation)
  • Full citation (including call number or collection, box and folder number) of items requested
  • Display information (if available), such as page opening, wall-mounted, vitrine case, cradle, etc.
  • Assurance that all costs (loan fees, shipping, insurance, imaging, etc.) will be paid by the borrower

Exhibition Lending Fees



Flat fee$358
Per loaned item fee
Shipping/messenger service (outsourced)
At cost
Materials to protect/ship loaned items
At cost
Provided by borrowing institution

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