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About Library Special Collections Services and Access
YRL location: Reference and paging requests, Monday through Saturday, 10 a.m. - 5 p.m.:
‣ (310) 825-4988
Biomed location: Reference, paging, and instruction requests, Monday through Friday, 10 a.m. - 5 p.m.:
‣ (310) 825-6940
Center for Oral History Research
‣ (310) 206-2454
Instruction and outreach requests, contact the Head of Outreach and Community Engagement, Courtney Jacobs:
‣ (310) 825-3796
Permission to quote or publish materials from the collection:
For current hours, upcoming holidays, and exceptions, see our home page. Hours are listed a year in advance.
We have two locations:
- Library Special Collections (Charles E. Young Research Library)
- Library Special Collections for Medicine and the Sciences (Biomedical Library)
Our mailing or shipping address is:
UCLA Charles E. Young Research Library – A1713
Library Special Collections
280 Charles E. Young Drive North
Los Angeles, CA 90095-1575
Everyone 18 and over with valid ID is welcome to use Special Collections.
- Valid Government-issued Photo ID (i.e., military, driver's license, state-issued ID, passport)
- University Photo ID
Special Collections materials do not circulate and may only be consulted in our two reading rooms.
- History and Special Collections for the Sciences materials are accessed in the Biomedical Library History and Special Collections for Medicine and the Sciences Reading Room.
- All other Library Special Collections materials---including University Archives, Center for Oral History, and Performing Arts---are accessed in the Ahmanson-Murphy Reading Room in the Charles E. Young Research Library.
Some of our materials have been digitized and can be accessed online.
- We do not accept appointments and we are unable to guarantee seating arrangements.
- The Ahmanson-Murphy Reading Room in the Research Library seats 12 users on a first-come, first-served basis and we implement a waiting list when full.
The process for requesting our materials is the same for both UCLA and non-UCLA users:
- Use your UCLA Logon ID to create an Aeon Account.
- If you are non-UCLA user, obtain a UCLA Logon ID before creating your Aeon account
Refer to our Aeon Walkthrough for guidance on how to use Aeon.
- Use the UCLA Library Catalog.
- Under the Advanced tab, choose Research Library Special Collections, Performing Arts Special Collections, or Biomedical Library History and Special Collections in the Location drop-down menu.
- Search our online finding aids.
- Our curators and staff have created subject-specific guides to assist you. Please see our LSC Research Guides.
What is a finding aid?
A finding aid functions as a type of descriptive index or table of contents for a collection. We create them to help you locate and request materials from our collections. Each finding aid contains a button which activates our online request system (Aeon).
- Library Special Collections, Charles E. Young Research Library
- Library Special Collections, Medicine and Science
- Library Special Collections, Performing Arts
- Library Special Collections, University Archives
- Library Special Collections, Center for Oral History Research
- Retrieval of off-site holdings is limited to 5 boxes/items per day.
- Retrieval of on-site holdings is limited to 5 boxes/items per hour.
- For questions about this policy, please email firstname.lastname@example.org.
- Requests must be made 2 business days in advance of your visit.
- We cannot guarantee same or next day fulfillment.
- As long as you are consulting Special Collections materials, you may stay in our reading rooms during our hours of operation.
- See Find Places to Study and Collaborate if you need a place to study but are not using Special Collections materials.
- You must access the materials you requested within 7 days of your scheduled date of visit.
- We will keep materials on hold for a maximum of 7 days following your last visit.
We do not provide access to AV materials in their original format. We can create a digitized access copy for use in our reading room.
- AV materials require reformatting; request access through Aeon at least 3 weeks in advance of your visit.
- For born-digital or digitized AV materials, request access through Aeon at least 2 business days in advance of your visit.
We have digitized materials online at
- UCLA Library Digital Collections
- UCLA Center for Oral History Research
- "Yellowback" Novels from the Michael Sadleir Collection of 19th Century Fiction
- Children's Book Collection
- Los Angeles Times Photographic Archive
- Index of Medieval Medical Images
- International Association for the Study of Pain (IASP) Online Archives
- Los Angeles Aqueduct Platform
- 100 Years of Photographs: UCLA Told Through 10358 Images
- UCLA Library Yearbook Collection
- Submit a duplication order through the UCLA Library Special Collections Request System (Aeon).
- Service Fees for copying are listed here: Special Collections Duplication Fees.
- There is a 300 file limit per 6 months in place with regard to digital duplication request.
For more information, see our Duplication Policies.
- We allow photography of most collections in our reading rooms but flash must be disabled.
- We do not allow personal scanners, tripods, flash equipment, extension cords, or special lighting.
- Some collections have donor-imposed restrictions that prohibit duplication in whole or in part. Photographing these collections is prohibited.
See Digital Camera Use in the Reading Rooms for details.
To use reproductions of Special Collections materials in an exhibit, publication, or performance, please do the following:
- Order high-resolution copy/copies through Aeon.
- Submit a Request to Publish Form.
- Email email@example.com to initiate a license agreement with Library Special Collections.
- If you want to film our materials on-site, you must obtain a filming permit. Please email firstname.lastname@example.org for more information.
For more information, see Duplication Services and Publication Policies. Licensing fees may apply. The user is responsible for securing copyright.
Our standard citation/credit lines for Special Collections are either
[Identification of item], UCLA Library Special Collections, Charles E. Young Research Library, University of California, Los Angeles.
[Identification of item], Louise M. Darling Biomedical Library History and Special Collections for the Sciences, University of California, Los Angeles.
We accept gifts of funds, gifts of materials, and contributions to University Archives.
- Gift of Funds: please contact Sharon Farb, Associate Librarian for Special Collections and International Collaborations | You can also make a gift online by choosing Special Collections Fund in the drop-down menu. To charge a gift to a credit card by telephone, please call 310.206.8526.
- Gift of Materials: please consult our collecting guidelines and contact the appropriate curator.
- Contributions to University Archives: please contact Heather Briston, University Archivist.
Read details at Giving to Special Collections.
Please contact us at least a week in advance.
- To schedule a visit for 4 or more individuals, or a to inquire about a group visit, please email email@example.com.
- Consultations between individuals are allowed in our reading rooms but if you are collaborating, you must do so without disturbing our other researchers.
Please see our home page.
- If the lending institution agrees to your request to view their special collections materials through UCLA Library ILL Operations, then you may view them in our Ahmanson-Murphy Reading Room.
- UCLA Interlibrary Loan Operations will inform you when we have received the ILL(s) you requested.
- You must have an Aeon Account prior to viewing the material.
Sorry, we do not offer access to Special Collections materials through ILL.
- Email firstname.lastname@example.org and we will provide you with a list of researchers who will conduct research on your behalf.
- UCLA Graduate School of Education and Information Studies (GSE&IS) also posts requests by researchers who wish to hire students to conduct research for them.
Descriptions of prospective research projects and pay rates should be sent to:
UCLA Graduate School of Education and Information Studies
Los Angeles, CA 90095-1520
- Contact information for our curators can be found under the subject areas listed on the left menu of What We Collect.
- If you have a question about a subject area not listed on the left menu, please email email@example.com. We will connect you with a specialist with whom you may schedule an appointment.
- Research Help is also offered by the UCLA Library.
- Please see our UCLA University History in Library Special Collections Research Guide. It contains links to the Daily Bruin Archive and help for searching for UCLA images and video.
- Yearbooks are online at UCLA Library Yearbook Collection.
- If you have other questions about UCLA University Archives, please contact our University Archivist, Heather Briston.
Library Special Collections welcomes users with disabilities. Service animals are permitted in all areas of the building. If you intend to use assistive devices in our Reading Rooms or if you are bringing an assistant, please contact firstname.lastname@example.org in advance of your visit.
Please email email@example.com.