General Reservation Policies

General Policies for Reserving CLICC Classrooms and Laptop Carts (UCLA Undergraduate & Graduate Instruction)

• Reservation requests should be made at least one week prior to the date requested. For a laptop cart reservation, CLICC recommends reserving at least two weeks in advance.
• Reservation requests must fall within the hours of operation for the locations of the respective CLICC classrooms.
• All those with reservations for CLICC classrooms are encouraged to schedule time to preview the software and equipment. To schedule an appointment, please visit the Reservations Portal.
• Cancellations of reservations should be made at least 24 hours prior to the reservation time.
• If a scheduled class is 20 minutes late for its reserved time, the reservation will be canceled and the classroom will be available for drop-in use.
• After and before-hours reservation requests will be handled on a case-by-case basis.
• Reservation requests are accepted year-round. Requests for a future quarter will be confirmed via email at least three weeks prior to the start of the quarter for which the request has been made.
• All room and resource assignments for confirmed reservations, regardless of course or division, are subject to change depending on final class size. For example, a class with lower than expected enrollment may be moved to a smaller classroom.
• Classes with special data sets should make these files available to their students via course websites. CLICC staff can also assist with distributing the files to student computers provided there is sufficient time and space to complete the file transfer.
• Requests for software to be added to CLICC computers must be made at least six weeks prior to the quarter in which the software will be used. For a list of available software, please see the Software List.
• Instructors may request brief workshops for their classes for commonly used applications such as Powerpoint, Photoshop, Dreamweaver and iMovie. Scheduling a workshop is subject to trainer availability. For more information please visit the Reservations Portal.

Reservations for Other UCLA Departments, Divisions, and Groups

• Reservation requests for UCLA departments, divisions, or groups for anything other than courses listed by the UCLA Registrar as undergraduate or graduate courses (e.g. extension courses, staff training, special conferences or workshops) are handled on a case-by-case basis with the following conditions:
  • The reservation request should be submitted at least one week prior to the date requested.
  • Only software currently available on CLICC computers may be used. Installation of specialized software will not be possible. For a list of available software, please see the Software List.
  • All participants must have UCLA Logons and be able to log into the computers or use campus wireless without assistance.