Jobs @ UCLA Library » New Hires »

Your First Day

At a Glance

 
 
Library Human Resources
(310) 825-7947

 Your First Day 

Onboarding for Librarians and Staff
 

1

Bring First Day Documents 

Remember to bring the following with you on your first day:

  • Completed new hire paperwork
  • Acceptable documents for identity and employment verification (see Before You Start, Form 1 and Form 9)
  • Social security card
  • If you're driving, cash to buy a daily parking permit (see Step 2 below)

2

Purchase Parking Permit for Day 1 

If you're driving to campus on your first day, purchase a daily parking permit at an Information & Parking Booth on campus.

  • Information & Parking Booth attendants accept cash payments only.
  • Do not use 'pay-by-space' parking.
  • The Library Human Resources (LHR) Office is closest to Parking Structure 3.
  • If you are interested in a regular UCLA employee parking permit, LHR will provide you with the necessary paperwork at your sign-in appointment.
  • The daily parking permit fee will be refunded if you sign up for a regular UCLA employee parking permit on your first day of employment. You will take the paperwork to the UCLA Transportation & Parking Office and they will give you a voucher to take back to an Information & Parking Booth attendant for a refund of the daily parking permit fee.

3

Attend Sign-In Appointment @ LHR 

The LHR office is located on the 2nd floor of Charles E. Young Research Library in Room 22478. Please arrive at your sign-in appointment on time. Below are resources for topics that will be discussed at sign-in.

4

Get Situated @ Your Work Location 

Meet with your supervisor, begin your departmental orientation, review department specific procedures, etc.

 

5

Know Your Logons 

All UCLA Library employees have 3 different logons and each accesses different services.

  • UCLA Logon ID
  • Library Domain Account
  • EM Office 365

See the UCLA Library Staff Account and Access Overview.

 

6

Set Up Your Computer 

Contact Library DIIT (Digital Initiatives & Information Technology) via the UCLA Library Technology Service Portal or (310) 825-7557 if you need help with the following: 

  • Log in to your computer workstation or laptop with your Library Domain Account username and temporary password provided by your supervisor. Once you're logged in, change your Library Domain Account password using the Self Service Account Management tool.
  • Change your EM Office 365 password. Click here for instructions.
  • Log in to Confluence with your Library Domain Account to access the Library Computing Guide instructions for setting up your Microsoft Outlook email and calendar application.
  • Use the Library Computing Guide on Confluence to access more how-to articles on topics such as:
Outlook and Office 365
Accessing Google Apps
Adding a Network Printer
Using Lync (Skype for Business)
Campus Wireless Network
 

7

Schedule UCPD Appointment 

All new hires are required to undergo a criminal conviction background check conducted by UCLA Police Department (UCPD). 

  • Call UCPD at (310) 206-8126 to make an appointment for fingerprinting - criminal conviction background check.
  • Once scheduled, email Emoon Mar (ewmar@library.ucla.edu) in LHR with the date and time of your appointment. She will respond with payment information that you will need to print out and take with you to your appointment.
  • Your appointment will be at the UCPD Records Unit located at 601 Westwood Plaza.
  • UCPD will provide you with a receipt after your appointment. Provide a copy of that the receipt to Emoon Mar.

8

Learn How to Record Time 

Library employees are required to use UCLA's web-based Time Reporting System (TRS) to record time worked and/or non-productive time. LHR will notify you when you have access to TRS.

9

Be Informed About Workplace Health and Safety
 

Up Next: