Before You Start

Onboarding for Librarians and Staff

Confirm Your Sign-in Appointment

Once you've accepted a job with us, Library Human Resources (LHR) will email you to confirm your start date and schedule your sign-in appointment.

Complete Two Initial Hiring Forms

Complete the two forms below and submit them to LHR by the assigned deadline. Reflect your name as it appears on your social security card on both forms. LHR will then generate a UCLA employee ID number for you.


	Employee Information Input Form

UC W-4/DE-4: Withholding Allowance Certificate

The following employees are NOT required to complete this form:

Employees with an Employment Authorization Card (EAD card)
Foreign Visitors on J1, H1B, or TN visas
Pending U.S. Permanent Residents
Refugee & Asylee Status

Create Your UCLA Logon ID

After you've completed Step 2, LHR will email you your UCLA employee ID number which you will need in order to create your UCLA Logon ID. Standard format for a username is the initial of your first name followed by your full last name (ex: John Smith's username is jsmith). Once created, email your username to LHR.

Find Your Way Around

Here are some maps to help you find your way around campus.

Research Your Commute and Housing Options

Visit UCLA Transportation to learn about your commute options including parking permit rates and public transit discounts.

Red triangle with black exclamation point, important to note If you are driving to campus on your first day, you can purchase a daily permit to park in a campus lot for the day. See Your First Day, Step 2 for more details.

Visit Community Housing for non-university owned rental listings and housing assistance resources for the Los Angeles area.

Understand Your Benefits

Benefits are an important part of your total UC compensation package. As a UC employee, you are offered a wide choice of plans. Everything you need to know is on the UCnet Compensation & Benefits webpage. Below are some resources to get you started.

Benefits Eligibility
PDF: Your Benefits at a Glance
PDF: Complete Guide to UC Health Benefits
Video: Making the Most of Your Medical Benefits
Video: Medical Plan Comparison
UCnet: Retirement Benefits

Familiarize Yourself with Policies Governing Workplace Conduct

Learn about policies that drive processes and procedures that relate to your work on the Campus Human Resources website.

Prepare Your Paperwork

All new hires and rehires are required to sign in with LHR. Be prepared to present required documentation for the I-9 Form along with your social security card, which is required by UCLA Payroll, at the time of sign-in. LHR staff will review your paperwork and documentation and answer any questions you have at your sign-in appointment.

Red triangle with black exclamation point, important to note Review and complete the following paperwork beforehand and bring it to your sign-in appointment. For all paperwork, please remember to:

Reflect your name as it appears on your social security card
Use a permanent address (P.O. Box is not acceptable)
Do not print double-sided or staple paperwork

Form I-9: Employment Eligibility Verification

Only complete Section 1 of this form.

The Internet Explorer, Firefox and Safari web browsers will prompt you to open or save the form. To download the form from the Chrome web browser:

Click the link to the Form I-9 above and it will automatically download the form to your computer.
Click the arrow that displays in the PDF file download box that will appear in the bottom left-hand corner.
Select 'Show in folder' from the drop-down that appears.
Open the form that appears in the folder.

UPAY 585: State Oath of Allegiance, Patent Policy and Patent Acknowledgement

Form must be signed and dated at the sign-in appointment in front of a LHR representative for countersigning.


3.	Form U5605: Voluntary Self-Identification of Race, Ethnicity and Veteran Status


4.	Form CC-305: Voluntary Self-Identification of Disability

Form UPAY 702-4: Payroll Wage Disposition Request

Direct Deposit electronically transfers your payments to your bank account while keeping your payroll information strictly confidential. There are two ways to sign up for Direct Deposit:

#1: Sign up for Direct Deposit through At Your Service Online once you have been notified by LHR that your paperwork has been processed and you have access to the Time Reporting System (TRS). See Day 2 & Beyond, Step 3 for instructions.

#2: Complete this form, attach a voided check, and submit to LHR for processing at the time of sign-in.

Form UCRS 419: Statement Concerning Your Employment in a University Position Not Covered by Social Security (if applicable)

This form should only be completed by Limited Appointment New Hires.


7.	Workers' Compensation - Time of Hire Pamphlet

Background Check Pre-Employment Waiver

New hires are required to complete this waiver and undergo a criminal conviction background check through UCLA Police Department (UCPD). For those who have NOT already completed a UCLA Application (paper or online), you will need to complete one now for your background check. See Your First Day, Step 7 for more information.

Initial Glacier Information Form (if applicable)

Employees required to complete this form:

Employees with an Employment Authorization Card (EAD card)
Foreign Visitors on J1, H1B or TN visas
Pending U.S. Permanent Residents
Refugee & Asylee Status

If you are not a U.S. citizen, please be prepared to present additional documentation based on your citizenship status.

Lawful permanent resident - Permanent Resident Card
Alien authorized to work:
- Employment Authorization Card (EAD card)
- Foreign Visitor on J1, H1B, TN visas - Passport, I94, DS2019, etc.

Get Ready for Your First Day

Make sure to bring the following to your sign-in appointment on your first day.

Completed new hire paperwork (see Step 8 above)
Acceptable documents for identity and employment verification (see Step 8 above, Form 1 and Form 9)
Social security card
If you're driving, cash to buy a daily parking permit (see Your First Day, Step 2)

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