Administration and Organization
UCLA Copyright Policy

UCLA Library Copyright Policy on Electronic Reserves

The UCLA Library policy for electronic reserves is based on the principle that the fair use provisions of the Copyright Act of 1976, Section 107 permit the making of copies of copyrighted material for classroom use as long as the four determining fair use factors are considered. This policy also includes a number of the guidelines included in the March 5, 1996 Fair Use Guidelines for Electronic Reserve Systems developed by participants in the Conference on Fair Use (CONFU). The UCLA Library actively monitors the evolving digital copyright policies and guidelines and will modify this policy as necessary.

Placement of Materials on Electronic Reserve

UCLA Library units will place material requested by UCLA instructional faculty and staff on electronic reserve under the following conditions:

  • The UCLA Library or the University of California has a current license for access to digital versions of copyrighted material (e.g., MAGS and Inspec full text, California Digital Library materials). In these instances the citation and link to the electronic version of the material will be added to the electronic reserve system, thus providing direct access to the requested material.
  • A print version of any copyrighted material to be copied or scanned for electronic reserves has been lawfully acquired by or will be purchased by the library, a UCLA department/school, or UCLA faculty or instructional staff. Library staff may scan the material for placement in the electronic reserve system. The scanned material will be available for use during the entire academic session (e.g., quarter or semester) in which the course is given.
  • There will be no charge for access to electronic reserve materials; the charge for copies made by students on library laser printers will be the same as for all other library printing.
  • A copyright notice will appear on screen in the online reserve system and on copies of copyrighted material made of reserve readings.
  • Copyrighted materials on reserve will be accessible only by faculty name, course name, course number, and date of assignment. In the future, user authentication measures may be implemented to limit access to students enrolled in the course for which the material is placed on reserve.

A copyright notice will be attached to each copyrighted document in the electronic reserve system.

Guidelines for Scanning or Copying Materials for Electronic Reserve

UCLA Library staff may scan copyrighted materials for placement on electronic reserve without obtaining copyright permission so long as they do not exceed the guidelines listed below.

  • One journal or newspaper article
  • One chapter from a book
  • An excerpt from a prose work so long as the excerpt does not exceed 10% of the work.
  • One chart, graph, diagram, drawing, cartoon, or picture per book or per journal issue

Disposition of Digitized Reserve Materials

At the end of each academic session, all copyrighted material in the electronic reserve database will be destroyed unless permission has been obtained to retain the digitized version of the material.