LAUC-LA Spring Membership Meeting

Monday, May 14, 2007, 1:00 - 4:00 p.m.

Sequoia Room, UCLA Faculty Center

1. Call to Order

Maureen Russell called the meeting to order at 1:20PM. A quorum was in attendance.

2. Approval of the Fall Membership Meeting Minutes, November 9, 2006

Minutes were distributed in paper at the meeting. The motion to approve the minutes as written was accepted by the membership.

3. Announcements

a. Introduction of the candidates – Socrates Silva

b. Nominations from the floor – Socrates Silva

Candidates in attendance were introduced:

Representative

• Peggy Alexander, Music Library
• Cathy Brown, College Library
• Toshie Marra, East Asian Library

Secretary

• Melissa Beck, Cataloging & Metadata Center
• Andrea Lynch, Biomedical Library

CAPA Chair-Elect

• Debe Costa, College Library
• Ruby Gutierrez, Latin American Center/Hispanic American Periodicals Index
• Carol Sommer, Clark Library

LAUC-LA Chair-Elect

• Keri Botello, GSE&IS
• Miki Goral, YRL Collections, Research & Instructional Services

The LAUC-LA Membership accepted the slate as constituted. There were no nominations from the floor.

Committee Chairs were available for membership questions. There was discussion or a report for very few committees. Members were referred to the Mid-Year reports available on the LAUC-LA website.

4. LAUC-LA Committee 2006/2007 Mid-Year Reports and Discussion

a. Chair’s Report – Maureen Russell

b. Committee on Appointments, Promotions and Advancements (CAPA) – Miki Goral

CAPA’s mid-year report was distributed in paper during the meeting.

Discussion: Since February 2007, appointment files no longer include the proposed step within rank and related justification, as required by the current CALL. Not justifying a step for an appointee is a way to avoid the real issue of librarian salaries. Furthermore, this practice is counter to our long standing principle of equity within librarian peer groups.

CAPA is asked for its decision in both rank and step to appoint an individual. Step omission is a second recent procedural error for LAUC-LA peer review. A prior procedural error was adding material, unknown to the candidate, to the review packet.

CAPA communications with Library administration is generally in relation to specific issues rather than in unanticipated procedural changes.

Motion (Lise Snyder)

The LAUC-LA Executive Board and CAPA write a letter to the University Librarian, in the strongest possible language, expressing LAUC’s disapproval of the UL’s unilateral decision to no longer supply CAPA with step justification information for librarian appointments. This letter should be copied to the appropriate Vice Chancellor.

The motion was seconded and approved unanimously by the membership with one abstention.

Miki reiterated the need for all LAUC-LA members to be available to serve on Peer Review Ad-Hoc Committees.

c. Committee on Library Plans and Policies – Michael Oppenheim

d. Committee on Professional Governance – Keri Botello

e. Committee on Research and Professional Development – Libbie Stephenson

f. Committee on Programs – Marsha Kmec

g. Nominating Committee – Rita Costello

h. Election Committee – Diane Mizrachi

June 6, 2007 is the date of the elections for both LAUC & LAUC-LA

i. Peer Review Documentation Workshop Committee – Hannah Walker

j. Committee on LAUC-LA Distinguished Librarian Award – Catherine Brown

Report deferred until later in the meeting during the ceremony

k. Task Force on Diversity – Dora Loh

l. Ad Hoc Committee on Mentoring – Heidi Sandstrom

This committee was a late add to the LAUC-LA governance. The Committee is charged to establish a process and procedures for mentoring at UCLA. The Committee itself will not be doing direct mentoring.

The LAUC Statewide Fall Assembly included a program to discuss steps to make the UC Libraries a more attractive place to work. Mentoring was raised here as a way to improve recruitment and for retention purposes; to help create an atmosphere where librarians might want to come to stay.

The Committee will be conducting a survey on the topic of mentoring and members were asked to please respond with their viewpoints.

5. LAUC Statewide Reports

a. Committee on Committees, Rules and Jurisdiction – Ken Wade

CCR&J is charged to review bylaws and consider improvements. CCRJ is now investigating three potential improvements:

• removing procedural matters from bylaws into a standing rules document. Standing rules document can be modified more easily since it does not require a membership vote
• implementing the committee structure that statewide LAUC recommends
• eliminate CCR&J; Professional Governance will assume that work
• eliminate Plans & Policies; convene ad hocs with broader expertise
• expand Diversity’s charge to include issues of recruitment & retention
• approval of the minutes of Statewide assemblies be handled electronically

b. Committee on Diversity – Jain Fletcher

c. Committee on Library Plans and Policies – Hong Cheng

d. Committee on Professional Governance – David Gilbert

e. Committee on Research and Professional Development – Michael Oppenheim

6. New Business

a. LAUC Statewide Spring Assembly, May 30, 2007 at UCSD

7. Introduction of the 2006/07 LAUC-LA Distinguished Librarian of the Year

Chair Cathy Brown identified committee members: Jill Fukunaga, Law Library; Julie Graham, Arts Special Collections; and Lawrence Kruger, Department of Neurobiology. The award was established in 1993/1994 to recognize librarian excellence. The Committee received 12 nominations and 2 of the nominations were from faculty only.

Marsha Kmec, Olive View, was feted as the 2006/07 LAUC-LA Distinguished Librarian of the Year for her efforts to deliver bilingual patient-training via information kiosks to those waiting in the emergency room. Please consult http://www.library.ucla.edu/committees/laucla/members/librarian/kmec.htm for details of the award.

8. Adjournment

The motion to adjourn was approved at 2:45PM

Respectfully submitted,

M. Rita Costello (substitute for Kristen Wilson, LAUC-LA Secretary)