LAUC-LA Executive Board Meeting (07-09)
June 19, 2007
1:00 p.m. - 3:00 p.m.
College Conference Room

Present: Debe Costa, Miki Goral, Michael Oppenheim, Maureen Russell (Chair), Heidi Sandstrom, Lise Snyder (guest, LAUC President), Kristen Wilson (Recorder)

Absent: Keri Botello, Andrea Lynch, Libbie Stephenson, Deborah Whiteman

1. Call to order

The meeting was called to order at 1:09 p.m.

2. Agenda review and announcements

No changes were made to the agenda, and there were no announcements.

3. Secretary's report

* Review and approval of May 15, 2007 Executive Board meeting minutes

The minutes were approved with no changes.

4. Chair's report (Russell)

Maureen had no formal report.

5. Vice-Chair's report (Sandstrom)

Heidi reported that the mentoring survey is ready to go but will be sent out after the ALA Annual conference. The survey period will be June 25-July 13.

Heidi attended the Management Council meeting, where the Library’s Administrative Policy Manual was discussed. It was reported that the Library is accumulating unused workstation computers at a rate of 6 or 7 per year; thus a new workstation request form is being implemented. LHR is instituting new “Request to Recruit” forms which integrate HR and financial portions of recruitment. The forms will not be used for hiring student workers. Heidi asked the Management Council about the progress on the many open librarian positions, and they responded that they are looking on how to prioritize certain positions for hiring.

6. Representatives' reports on LAUC Statewide Spring Assembly (Costa, Goral, Sandstrom)

Miki noted that there were approximately eighty attendees, a higher than usual turnout. The Chair of the Statewide Committee on Libraries attended. Brian Schottlaender spoke at the beginning of the Assembly and mentioned his opinion that recruitment and retention issues would be aided if pay and rank/step status were decoupled. Lise Snyder later requested a copy of his remarks to distribute but he said he had spoken from an outline, so he suggested she attempt to reconstruct the speech and that he check her transcript. The Assembly voted to accept the Committee on Committees, Rules and Jurisdiction report and its proposals for creating a set of LAUC Standing Rules and revising the LAUC Bylaws. These changes will now go forward to the LAUC membership for a vote.

Debe reported on the presentation of the mentoring policies at other UC campus. She said that many had very well-planned policies. It was noted that many of these campuses, especially UCSC, have had little or no recruiting in recent years, so there may have been no chance to exercise the policies.

Gary Lawrence of UCOP spoke at the Assembly and mentioned that the employee contribution to the pension will begin later than July 1. He said the university would contribute 11% and employees would contribute 5%. He also spoke about UC’s concept of the “Power of Ten,” i.e. greater cooperation among the ten UC campuses.

7. Committee reports

* Committee on Library Plans and Policies (Oppenheim)

The committee has been given a charge. They will host a brown bag in late summer to gather comments on the upcoming joint SOPAG/HOPS workshop on the future of public services. The result of this workshop may become a report that is the public services equivalent of the BSTF report, so it is important that librarians’ input be forwarded to the committees. The University Librarians want to know the three best ways to improve services on a system-wide level. AUL Sarah Watstein, UCLA representative to HOPS, will be asked to speak.  Hong Cheng (East Asian Library), UCLA's representative to the LAUC Committee on Library Plans and Policies, will be working with the LAUC-LA Plans and Policies Committee on planning the brown-bag. (The Statewide committee is also planning on using an online survey to gather comments.) A report on the comments made at the brown bag will be given to Kari Lucas, LAUC representative to HOPS.

* Committee on Professional Governance (Botello)

Kerri was not present.

* Committee on Research and Professional Development (Stephenson)

Libbie was not present.

* CAPA (Goral)

Miki reported that there were a few unfinished files, so they won’t quite finish on the calendar. Ad hoc committees were extremely difficult to assemble due to meetings and travel for conferences. They intend to report on the year’s work in August, though if they decide a revision of the CALL is needed they may have some discussion first. Maureen will contact Susan Parker about the need for a permanent, secure space in which CAPA may do their work, which requires confidentiality of paperwork and discussion.

8. Other business

Maureen will speak to the current chair of the Committee on the LAUC-LA Distinguished Librarian Award to find out if the practice of asking LAO to sponsor a program of the honoree’s choice will be continued.

There was some confusion this year about how to gather information about ALA attendees – the current practice is cumbersome and Carol Levy, who historically has compiled the list, has not received complete information due to the many levels through which the information is requested and submitted. The board discussed suggestions for an alternate way of collecting the information – for LHR to compile the information from the travel forms which are turned in prior to conference attendance, or for a wiki to be created on which librarians could post their own information. Maureen will email Gary with suggestions.

Kristen reported on attending the May 21 meeting of the Academic Senate’s Committee on the Library. The meeting included a tour of SRLF and Gary Strong reported on Library web services.

9. Adjournment

The meeting was adjourned at 2:46 p.m.