LAUC-LA Spring Membership Meeting and Distinguished Librarian Reception
Wednesday, May 24, 2006
1:00-2:30 (business meeting); 2:30-4:00 (reception)
Faculty Center, Sequoia Room

 AGENDA

1. Call to Order

Debe Costa, LAUC-LA Chair, called the meeting to order at 1:10 p.m.

2. Approval of the Agenda

The agenda was approved with modifications.

3. Approval of Fall Membership Meeting Minutes – Wednesday, November 16, 2005

The minutes of the Fall Membership Meeting were approved.

4. Introduction of the 2005/2006 LAUC-LA Executive Board and LAUC-LA Parliamentarian.

Debe introduced the 2005/2006 LAUC-LA Executive Board.

5. LAUC-LA 2005/2006 Committee Midyear Reports and Discussion

Posted on the LAUC-LA website at http://www.library.ucla.edu/committees/laucla/members/committees/reports/06reports/06midyear_reports.htm

a. Chair's report – Debe Costa

Debe thanked everyone including Donna Gulnac, the LAUC-LA webmaster, Norma Corral, the Committee on Library Plans and Policies for all their work collecting and reporting feedback on the BSTF report, and the Programs Committee.

b. Committee on Appointments, Promotions and Advancements (CAPA) - Keri Botello

Keri started by saying it has been a very interesting year. The CAPA mid-year report has been submitted and will be online. In CAPA’s inaugural year, it has reviewed 6 appointment packets and 31 out of 33 merit reviews. At this point in the year, 15 packets have been forwarded to Library Human Resources and are awaiting review by the University Librarian. Of these, 9 packets have required ad hoc committees. During the process, meeting space has been a challenge. After the completion of the first year under the new CALL, CAPA will re-evaluate the language of the CALL and submit recommendations for changes. Questions arose as to the workload issues for CAPA members, ad hoc availability and the importance of allowing members from the candidate’s unit to be on ad hoc committees. A request was made for a brown bag discussion summarizing CAPA’s first year.

c. Committee on Library Plans and Policies - Hannah Walker

The Committee has held a number of brown bags including two important meetings on the BSTF report and another brown bag which discussed the Library Strategic Plan.

d. Committee on Professional Governance – Ken Wade

Ken announced that there have not been any issues for the committee’s consideration.

e. Committee on Research and Professional Development – Diane Mizrachi

Diane said that she has submitted her report to Debe. The Committee felt that there was very little interest or time devoted to research this year at UCLA. There were not any UCLA applications to LAUC statewide, and only 1 application was received for a mini-grant. The Committee feels that it needs to raise awareness in an effort to help librarians foster ideas for research. Reports can include time off as part of a proposal – especially at the statewide level. Applicants need to be very clear about their projects and need to seek approval from supervisors for time requests. Esther Grassian will talk about the IRB at the LAUC General Assembly. The Call for statewide grants goes out in September and the deadline for applications is January. This will be an important time for the local committee to help with feedback on proposals.

f. Committee on Programs – David Cappoli

David said he didn’t have much to add from the mid-year report except to highlight the upcoming brown bag on cataloging and the art in the library event on July 7 th at 5:30.

g. Committee on LAUC-LA Distinguished Librarian Award – Elaine Shiner

The faculty representative to the committee is Professor Claudia Rapp from History. The Committee received 15 nominations for the Distinguished Librarian Award. The committee believes that the online submission form helped increase the number of nominations. The committee met in May and selected a winner whose name will be announced later during today’s meeting.

h. Peer Review Documentation Workshop Committee – Louise Ratliff

Louise reported that both the candidate’s workshop and the review initiator’s workshop were at full capacity and lively discussions came out of both meetings.

i. Nominating Committee –Chamya Kincy

No nominations were received from the floor.

The slate of candidates for the LAUC-LA 2006/2007 Election is:

Chair-Elect:
Ruby Gutierrez, Hispanic American Periodical Index
Heidi Sandstrom, Biomedical Library

Secretary:
Kristen Wilson, Young Research Library, Cataloging

Statewide Representatives:
Julie Graham, Arts Library
Jennifer Lentz, Law Library
Andrea Lynch, Biomedical Library
Deborah Whiteman, Special Collections

CAPA Chair-Elect:
Julie Kwan, Biomedical Library
Sharon Shafer, Science & Engineering Library

j. Election Committee – Valerie Bross

Valerie reported that the LAUC statewide ballots are out, and the LAUC-LA ballots will be out by next Tuesday.

Norma Corral made an announcement about the upcoming LAUC General Assembly which will be held at UCLA on Thursday, June 1, 2006. Lise Snyder announced the agenda which includes three speakers from UCLA.

6. 2005/2006 LAUC Statewide Committee Reports and Discussion

a. Committee on Committees, Rules, and Jurisdiction – Ken Wade

The Committee has not been officially convened.

b. Committee on Cultural Diversity – Stephanie Brasley

The Committee has not been officially convened.

c. Committee on Library Plans and Policies – Hong Cheng

The Committee has not been officially convened.

d. Committee on Professional Governance - Louise Ratliff

The Committee has not been officially convened.

e. Committee on Research and Professional Development – Michael Oppenheim

Michael reported that the committee received 5 grant proposals, 4 from Berkeley and from Riverside/San Diego. 3 grants will be funded and the winners will be announced soon. There was discussion about the LAUC statewide website which has examples of proposals that have been funded.

f. Scholarly Communication Officers Group – Janet Carter

The group, which reports to SOPAG, is working on a report. The purpose of the group is to support scholarly communications groups on the campuses and to guide in the making of policies and procedures. They concentrate on outreach and identifying needs. There is one representative from each campus along with the Director of UC Office of Scholarly Communication. Currently, the focus is outreach to faculty. There are 5 white papers being considered – they have been accepted by Academic Council but not endorsed. The Committee on Library will also take on a new role including scholarly communications. The white paper on copyright has been turned into a resolution. The SCOG is also working on toolkits and seeking feedback. Debe will forward around the information about the SCOG workshop again.

g. Instructional Roles of Librarians Ad Hoc Group - Esther Grassian

Esther started by saying that this group had been convened by Terry Huwe. The group developed a survey to help learn how much instruction is a part of everyone’s’ job. Instructional duties are handled differently from campus to campus. The group used an online survey (approved by IRB) using Zoomerang. 158 librarians responded (30%) which is a great response. From these results, the group identified recommendations including that LAUC should not pursue modifying the APM. Teaching activities are present on Data Summaries throughout the UC. Also, the SIA (Shared Instructional Activities) database highlights instructional roles of librarians.

h. Collection Development Committee (CDC) – Katalin Radics

The midyear report is posted; Kati had nothing to add.

i. Library Technology Advisory Group – Gabriella Gray

The midyear report is posted; Gaby had nothing to add.

j. Task Force on Mentoring– Jan Goldsmith

Jan reported on the advisory committee’s work and talked about the importance of mentoring. Library Human Resources does a library orientation, but there is a feeling that having the ongoing relationship with a mentor would be beneficial.

7. New Business

a. Other

Debe wanted to let everyone know that Karen Murray, from Library Human Resources, has accepted a new job on campus. She wanted to thank Karen for all her help, especially during Peer Review.

8. Adjournment of Business Meeting

The meeting was adjourned at 2:20 p.m. without objection.

9. Announcement of the Distinguished Librarian Awardee

Gary Strong spoke about his passion and enthusiasm for libraries and about how he was a new librarian 39 years ago. He expressed his best wishes for everyone’s accomplishments and particularly to those who are honored today.

Elaine Shiner reported that there were 15 nominations for Librarian of the Year and the decision process was difficult. The 2005/2006 Librarian of the Year is Victoria Steele, Head of Special Collections. For Elaine’s comments and more information, please see: http://www.library.ucla.edu/committees/laucla/members/librarian/steele.html

The reception followed.

Respectfully submitted,

Cynthia Lewis
LAUC-LA Secretary