LAUC-LA Executive Board 06-06
Tuesday, March 21, 2006, 1:00-3:00 p.m.
College Library Conference Room

resent: Keri Botello, Janet Carter , Debe Costa (Chair), Miki Goral, Kris Kasianovitz, Cynthia Lewis (Recorder) , Aura Lippincott, Diane Mizrachi, Ken Wade, Hannah Walker, Esther Grassian, Michael Oppenheim; Susan Parker   Absent: Maureen Russell 

1. Call to order

The meeting was called to order at 1:05 p.m.

2. Agenda review and announcements

There is a slight change of order for today’s agenda.

3. Secretary’s Report

-Reviewed February 21, 2006 Executive Board minutes

The minutes of the February 21 st Executive Board meeting needed additions and edits. Cynthia will submit the changes to the Board. Approval pending.

4. Committee Report - Committee on Library Plans and Policies - BSTF Report ( Walker)

Hannah began by thanking Esther for all her help with this project, from typing up the notes from both Brown Bag sessions to working on the survey to helping compile all the data resulting from comments. Hannah asked the Executive Board for feedback on the report - specifically wanting to know if the summary distills all the information accurately. Debe sent the report to Gary Strong for the Library Cabinet Meeting. This report will also be sent to Jenny R. at LAUC statewide. As of yet, there hasn’t been a direct charge from LAUC statewide but other LAUC presidents have attached full reports.

Comments on the report were heard. Esther mentioned that the centralized cataloging issue was not specifically stated and perhaps it should be more clearly stated, even as a fifth specific concern. While we recognize that we need to share expertise across the UC system, there is a strong feeling that we should maintain individualized cataloging centers on each campus.

Based on this discussion, Hannah will amend the Executive Summary from the report and resend it to Debe for distribution. We will also try and learn the time frame for Library Cabinet’s report on the BSTF Report.

Committee Report - LAUC Committee on Research and Professional Development (Costa and Oppenheim)

Typically the Committee on Research and Professional Development has had staggered committee members on two year cycles. Currently, there is no consistency and a number of campuses have gone off cycle. For Michael Oppenheim, we will extend his term on the Committee until 2008 to provide some balance. Then we will wait for Lisa Snyder (Incoming LAUC President) to give us a list of appointments.

5. Chair’s Report (Costa)

There are many programs coming up, and the LAUC-LA ledger shows sufficient funds to support programs. CTS instituted a price increase, so the LAUC-LA phone bill will increase to $49.00 a month. We still have $9.00 left in the credit union account. In addition, Esther has LAUC statewide funds left over from her term as President. She would like to donate the funds to LAUC-LA and Debe needs suggestions about who could use the money.

Debe reported on the Academic Senate Committee on the Library. The agenda included discussion about the Papers on scholarly communication. There is interest in knowing more about publishing; faculty work product; how much control is retained by the University; and costs. New language was suggested for the UC Regents Grant license. Sharon Farb contributed to the COL discussion. Instructional use was discussed. The general feeling was that faculty members do not want to have to protect their rights; they want the Regents to defend them. Sharon has done a session on author agreements on south campus, and perhaps the library should offer this to faculty as well.

The next Academic Senate Committee on the Library agenda will address library staffing.

Susan Parker joined the meeting and updated us on BSTF reports.

Debe reported on the 2 LAUC-LA task forces:

Diversity Committee Task Force

LAUC statewide recommended that there should be divisional diversity committees. Debe will provide a copy of the Task Force’s charge to Susan Parker.

Task Force on Mentoring

This Task Force was convened in order to prepare for the large numbers of librarian retirements in the next few years. Recent hires have stated that they would have appreciated having a mentor. The first meeting of the Task Force has been scheduled. Debe gave Susan Parker a copy of the charge to the Task Force on Mentoring.

6 . Vice Chair’s Report

No Report.

7. Susan Parker

Susan reported that the Library budget has been reviewed by EVC Dan Neumann and no cuts to the budget are expected. He liked the Library Strategic Plan and the general direction the Library is headed.

No new news on the Chancellor search.

8. Other Business

In preparation for LAUC elections, the Nominating Committee will ask candidates to submit their biographies to the LAUC-LA Secretary.

9. Committee reports

-Committee on Professional Governance (Wade)

There may need to be discussion about modifying the Standing Rule about who should be collecting Biographies and Statements of Purpose from upcoming LAUC-LA elections.

-Committee on Research and Professional Development (Mizrachi)

The Committee has received 5 proposals for statewide grants. The committee has communicated about and reviewed the applications, and the committee’s recommendation has been submitted to Michael Oppenheim. Lisa sent letters to all applicants - none are from UCLA. Announcements will be made at the Spring Assembly. Diane also mentioned that there is a need for mentoring/support for librarians who are interested in pursuing grants. This could be a good tie in with the Task Force on Mentoring. Also, there amount of professional development funds available to librarians $705.00.

-Committee on Library Plans and Policies ( Walker)

Hannah reported on the February 9 th Brown Bag discussing the BSTF report. There will be a follow-up Brown Bag on March 2 nd at 1:00 in GSEIS 111. The first meeting was well attended. Esther took notes during the meeting. Hannah reported that no one had submitted comments yet. The plan is to gather notes from the next meeting and then somehow compile the data to submit to SOPAG. There was discussion about creating a questionnaire, but some were worried that the questions might be too directed. These are such important issues. Many groups are being asked to submit comments to SOPAG.

- Other Business, part 2

Debe mentioned that LAUC-LA has a membership to the Faculty Center, so we should feel free to hold meetings there.

Debe also raised the issue of distributing professional development funds and the implications of having this in the MOU.

-CAPA Update (Botello)

Since the last LAUC-LA Executive Board Meeting, the following CAPA activities have occurred:

CAPA met with members of LHR (Director, Assistant Director, Administrative Assistant) on February 22 to discuss logistics for the upcoming process: communication, file review scheduling, meeting locations and accommodations. Alerts of file readiness will be consistent with previous practice - via email, with no identifying information. LHR will provide a password protected laptop, a portable printer, and s USB key/jump drive to CAPA.

A meeting between CAPA Chair and LHR will occur later in this year’s process to discuss the exclusion forms.

CAPA has met regularly to discuss internal protocols. CAPA has established a twice weekly meeting schedule from mid-April until June 30 th. We have appointed an archivist for our files and will provide a report at the end of this process.

We made recommendations on two appointments, which were recently announced by the University Librarian. Two more appointment files are available for review, and the first peer review packet for this cycle is ready for review.

- Other Business, part 3

Debe talked about the upcoming LAUC Spring Assembly here at UCLA. Based on rough estimates of LAUC voting members, there are approximately 534 eligible attendees. A local committee will need to identify meeting rooms, work on the web page and be sure to get this on Gary’s calendar.

Esther raised the issue of having a Brown Bag for the celebration of cataloging. Perhaps we could offer something in partnership with LSA.

10. Adjournment

The meeting adjourned at 2:56 p.m. without objection.

Respectfully submitted,

Cynthia Lewis
LAUC-LA Secretary