Tuesday, September 20, 2005, 1:00-3:00 p.m.
College Library Conference Room, College Library

Present: Keri Botello, Janet Carter , Debe Costa (Chair), Miki Goral, Kris Kasianovitz, Cynthia Lewis (Recorder) , Aura Lippincott, Diane Mizrachi, Ken Wade, Hannah Walker  

1. Call to order

The meeting was called to order at 1:13p.m.  

2. Agenda review and announcements

Debe began by offering her best wishes to everyone as we head into a busy new school year.

Debe reminded us that she placed a master meeting calendar on the CAPA webshare site which includes information about regional and national meetings. Janet suggested that a copy of the master calendar (without the CAPA information) could be added to the LAUC-LA web site. Janet also mentioned that there is a plan to have a library wide calendar at some point in the future.

Debe checked to be sure that members of the Executive Board had seen the e-mail regarding travel funds for delegates who attend statewide meetings on behalf of LAUC-LA.

3. Secretary’s Report

   -Review and approval of the August 16, 2005 Executive Board minutes

The minutes of the August 16 th Executive Board meeting were approved.  

4. Vice-Chair's report

Janet wanted to review the duties of the Vice-Chair. Ken read over the relevant section from the By-laws.

As the former Vice-Chair, Debe reported that there is still one outstanding peer review packet from last year. Currently, the Peer Review Committee Debriefing session has not been scheduled yet. LAUC-LA had suggested October 24th, 26th or 27th, but Gary Strong will be out of town. Debe had received an e-mail from LHR suggesting that some possible dates might be October 10 th or October 13 th. There was discussion about CAPA picking up appointments as of October 1 st. The Board said it will let Gary Strong and Library Human Resources know about the October 1 st CAPA start date. Janet mentioned that all CAPA committee members should get keys to the meeting room in YRL. Currently, there are only 2 keys.

5. Chair’s report

Debe asked whether or not Board members already receive minutes from different campus meetings, such as Management Council, PSC and statewide meetings. She will go ahead and forward meeting minutes to the Board.

Debe let the Board know that she had a copy of the draft minutes from the Statewide Executive Board Transition meeting. Rather than read them, she will send the minutes out to Board members.

Dates for the Fall Assembly and Spring Assembly were discussed. The Statewide Fall Assembly will be held on December 1 st and 2 nd in Santa Cruz. The Statewide Spring Assembly will be held June 1 st and 2 nd at UCLA. Debe plans to formalize a local arrangements committee and wants to be sure to have members from all across campus on the committee.

6. Committee reports

  -Committee on Library Plans and Policies

 No report as the committee membership has not been formed yet.

  -Committee on Professional Governance

 No report as the committee membership has not been formed yet.

  -Committee on Research and Professional Development

 No report as the committee membership has not been formed yet.

 7. CAPA Update

Keri reported that the newly formed CAPA will set a date to meet during early in October. Janet asked if the CAPA will be needing anything for the meeting room. There was discussion about updating the telephone itself as well as the phone service.

8. LAUC-LA Committee Assignments

At this point, the Executive Board entered Executive Session.

9. Other Business

The Board talked about the LAUC-LA Fall membership meeting and new librarians’ reception. A room needs to be booked at the Faculty Center in November. The Board meets on November 15 th, so possible dates for the fall membership meeting might be November 16 th or 17 th.

There was discussion about potential topics for future meetings. Debe also said she would finalize the room reservations for upcoming Board meetings.

Debe is forming a Diversity Committee Task Force to address the issue of whether or not LAUC-LA should have a Diversity Committee. Statewide has a summary of what each campus is doing locally.

The meeting adjourned at 2:44 p.m.

Respectfully submitted,

Cynthia Lewis
LAUC-LA Secretary