Tuesday, November 16, 2004, 12:00-2:00 p.m.
YRL West Electronic Classroom

1. Call to order

The meeting was called to order at 12:07 p.m.

2. Agenda review and announcements

Ellen Broidy apologized for not yet submitting her chair’s report for last year. Debe Costa noted that there would be ad hoc Peer Review Committees meeting this week to review two appointments.

3. Secretary's report

   -Review and approval of October 19, 2004 Executive Board minutes

The October 19th meeting minutes were approved as corrected.  

4. Chair's report

   -LAUC-LA budget update

Janet Carter reported that LAUC-LA has a budget of $5,000 for this year. This is the same amount as last year. She also noted that Genie Guerard has spent her $250 award for 2003/2004 Distinguished Librarian of the Year. Since Jan Wildman will be leaving Library Business Services we will need to contact Linda Taketomo if we have any questions regarding the LAUC-LA budget.

   -Update on Fall Membership Meeting

Janet felt the meeting went well, although time constraints did not allow for a discussion of the Peer Review Task Force’s activities. She thanked the Committee on Programs for doing such a great job organizing the meeting.

 Janet also noted that the Fall Assembly webcast is now available online. She mentioned that the “Systemwide Strategic Directions” document will be on today’s Academic Senate Committee on Libraries’ meeting agenda. They will also be discussing the NIH’s initiative around open access for all publications of research they have funded.

   -Peer Review Task Force update

The Task Force will continue their work on the draft re-write of the Call. They also have a sub-group looking at forms that need to be included in the Call. Miki Goral raised the issue of whether there was inequity in the fact that there are additional levels of review for those librarians within the main libraries versus those in the affiliated libraries. Janet also noted that the new version of the Call will clearly state that having no action is not prejudicial. The Task Force is also planning to look again at the by-laws. The question remains of whether we could implement any changes in the by-laws prior to final approval from the LAUC Committee on Committees, Rules and Jurisdiction. We still need to clarify that with Paul Weiss, the committee chair. The Task Force will also be reviewing the October survey results. 

5. Vice-chair's report

   -Peer Review committee ’04-‘05

Debe reported that the training session for the new committee was held on November 3^rd and went well. Two appointments will be reviewed this week. Janet also gave her an orientation on the conference room and the computer, etc. Miki noted that the Peer Review Documentation Workshop Committee will meet again this week.

6. Committee reports

   -Committee on Library Plans and Policies

Ruby Bell-Gam reported on the recent brown bag session on the “Strategic Directions” document. She posted notes on the meeting to LAUCTalk. Janet noted that she very much appreciated these notes when discussing the document and the campus responses at the Fall Assembly. 

   -Committee on Professional Governance

Barbara Rudich spoke with Paul Weiss. The LAUC Statewide by-laws have been revised and are now posted on the web. There is nothing in the Statewide by-laws about timing of special elections except that if there is a special meeting on the by-laws, then the vote should happen ten days after that meeting. Any changes will have to go through Paul’s committee. While he is unavailable to attend the December meeting, he is available to consult via phone.

The committee’s review of the Committee on Diversity issue was also discussed. Janet will invite Gary Strong and Pat Hawthorne to come to the next Executive Board meeting to discuss their vision for the committee and its scope. Barbara’s committee will put their review on hold until questions about the current committee can be answered.

   -Committee on Research and Professional Development

Laura Cadra met with Chuck Wilson (LAUC-LA’s representative to the Statewide Committee on Research and Professional Development) to discuss the upcoming deadline for Statewide grant submissions. Chuck would be happy to work with anyone who might have an idea that can be developed into a proposal. It was agreed that it might be time to have another workshop with grant recipients describing their projects.

7. New Business

   -LAUC Committee on Professional Governance charge

Louise Ratliff, the LAUC-LA representative to the Committee on Professional Governance, has received a two part charge:

1.  Ask the LAUC-LA Exec Board (or the Peer Review Coordinator) to review the peer-review documents that are linked from the LAUC web site at http://www.ucop.edu/lauc/human_resources/peer.html

The purpose is to certify, as the committee is to do biennially, that the materials linked from this site are "adequate and current."  The two docs are the Call for represented librarians, and the Call for unrepresented librarians. 

and

2.  Contact the LAUC-LA Chair and "compile information on various efforts to define Librarian Emeritus Status at each Division." This is simply a request to gather information, and may include obtaining our local definition and criteria for Emeritus Status.

Regarding the first charge, Louise will inform Robert Melton (the Statewide Committee chair) that the documents available online are the ones currently being used but that they are under review by the Peer Review Task Force.

This discussion was then put on hold so that the Board could meet with Gary Strong.

8. Meet with Gary Strong

Janet noted that she would like to start a conversation with Gary about the “Systemwide Strategic Directions for Libraries and Scholarly Information at the University of California.” Gary started by describing some of the context for the document. When the University Librarians worked on the document, they discussed the potential audience for it. As we have both a new UC president and provost, it was felt that these were the two most critical members of the audience. He then outlined some of the issues that are of greatest concern to him. He is concerned about the stresses on storage facility staffing at UCLA if there are additional expectations for shared services as cost issues are not covered by the document. He keeps trying to raise these issues with his colleagues.

He is also concerned with the policy on persistence and whether operational staff at the storage facilities will be involved in the discussions on this issue. Additionally, he is concerned about the mixing of technical services. Nevertheless, he believes that there are many things that can be done collaboratively, if we are realistic about costing models.

Gary also mentioned that the third phase of SRLF is not in the university’s plans at this moment, nor is it a high priority for the UCLA Libraries.

He expressed his willingness to participate in a LAUC program to build awareness of the strategic directions document among library personnel. Gary also noted that there is still a great deal of educating that needs to be done with the deans on campus. They need to have a clearer sense that not all problems have been solved through electronic access.

9. LAUC Committee on Professional Governance charge, part 2

Regarding the second part of the charge, Ellen suggested that Louise contact Pat Hawthorne to see what the official guidelines are. Ellen also mentioned that some of the documentation is unclear and wondered whether emeritus status is mentioned in retirement counseling. Janet suggested that once we find out more, we could request that this be a part of LHR’s retirement checklist.

10. Old business

   -White Paper Task Force report

The Task Force members discussed the challenges of carrying out the charge. Their strategy was to interview recently hired librarians to identify common issues from their perspectives. Discussion ensued about the possible use for the document, possible recommendations for how it might aid the Libraries in retention, and the desire to interview a broader cross-section of librarians. This discussion will continue at future meetings.

11. Adjournment

The meeting adjourned at 2:00 p.m.

Respectfully submitted,

Orchid Mazurkiewicz
LAUC-LA Secretary