Tuesday, October 19, 2004, 1:00-3:00 p.m.
YRL West Electronic Classroom

1. Call to order

The meeting was called to order at 1:05 p.m.

2. Agenda review and announcements

3. Secretary's report

   Review and approval of September 21, 2004 Executive Board minutes

The September 21st meeting minutes were approved as corrected. 

4. Chair's report

   -Fall membership meeting update

Maureen Russell, chair of the Program Committee, reported that we have nine new librarians who will be introduced at the meeting. Janet Carter has not yet heard from the administration about LAUC’s budget for this year. She will set up a meeting with Jan Wildman to discuss it. Maureen, Debe Costa, and Ellen Broidy will also be invited to this meeting.

Charges for the meeting were discussed. Maureen will investigate how much was spent last year. It was agreed that expenses for the meeting could be up to $1,000, as necessary. Janet also advised the Program Committee that there might be a number of brown bag sessions regarding peer review throughout this year that they might need to work on. 

The Spring Assembly will be at UCSB on June 2nd and 3rd. We will aim to have our membership meeting on the 24th or 26th of May. Maureen will investigate availability at the Faculty Center.

   -Update on AUL RIS interviews

Janet sent Judy Consales’s response to the Board’s request out to Board members via email.

   -Debriefing 2nd Annual Breakfast with Gary

It was noted that while only approximately 40 people sent in their RSVP, food was ordered for 60 people and yet will still ran out of food.    

   -LAUC Statewide Executive Board conference call (10.19.04)

Names have been put forward for membership on the regional libraries facilities board but a decision has not yet been made.

The Fall Assembly webcast will not be live but will be available within two days of the meeting. Gary Lawrence and Dan Greenstein from the CDL will be attending the assembly to participate in the program. The Executive Board will probably discuss the question of whether people not in the Librarian Series (such as a number of the CDL staff) should be members of LAUC and how we should proceed on this issue. The program on SOPAG will focus on operational issues. The strategic report might also be discussed. The faculty who are part of the program will be discussing scholarly communication. There are 84 people registered so far and registration has been extended to October 22nd. Terry Huwe also raised the issue of “discussion charges” for the local divisions to take up and report back on. He also suggested the possibility of having an ex-oficio member of the local Academic Senates sit on the LAUC boards. Janet also noted that UC Riverside has a Visibility Committee that works on marketing LAUC on their campus. The Executive Board also plans to monitor the issue of recent legislation regarding peer-to-peer technology sharing which was raised by James Jacobs’s (UCSD) white paper.

   -Peer Review Task Force

The Task Force will be examining the results of the latest survey.

5. Vice-chair's report

   -Peer Review committee ’04-‘05

Debe reported that there are 29 people on the committee this year. There are currently about 30 to 32 actions expected. The Peer Review orientation will be November 3rd and the de-briefing is November 2nd. The Peer Review Documentation workshop will be November 30th and the Peer Review Initiator’s workshop will be December 8th. Debe will send out an email on LAUCTALK alerting people that the issue of having Ad Hoc committee members from the same unit as the librarian under review may be a discussion item at the fall membership meeting. 

6. Committee reports

   -Committee on Library Plans and Policies

The UCLA Joint Administrative/Senate Taskforce on Undergraduate Education in a Research Context is planning to re-convene this fall. The LAUC-LA Committee on LPP was recently invited to meet with the taskforce chair. They will follow up on issues that came up from that meeting. The committee has also met to plan the brown bag session on Monday, October 25, on the UC Systemwide Strategic Directions for Libraries and Scholarly Information document. Any issues or comments will be forwarded to the LAUC-LA chair for Terry Huwe, and to Terry Ryan, LAUC-LA representative to SOPAG.

7. Meet with Pat Hawthorne and Jenifer Abramson, Facilitator’s Workshop

Pat described the context behind the decision to create the series of facilitator’s workshops. Gary Strong is interested in creating an environment focused on organizational learning. To this end, 50% of Jenifer’s time is focused on training and development. They have contracted with Linda Garnett who developed a facilitation skills workshop for the libraries. This workshop will be offered approximately three times this year and one or two times during the next few fiscal years. The workshop is held during two half-day sessions. There will be a facilitation interest group listserv set up so that participants can continue discussing their experiences. The goal is to build core competencies across the organization, create a trained cadre of facilitators to be used within the organization and to be available throughout the strategic planning process.  Janet encouraged them to send out a message to all library and affiliated employees with this background. They might also be working on developing core competencies in goals analysis and decision-making models. They will be looking to LAUC for some guidance on timing of the workshops so as not to interfere with heavily attended conferences or other training opportunities, and also to promote this training throughout the organization. Questions and ideas can be sent to Jenifer at her old email address or her new extension x5-0350.

8. Committee reports continued

   -Committee on Professional Governance

No report. Barbara Rudich will prepare the final report for last year’s committee since Alan Michelson is no longer at UCLA.

   -Committee on Research and Professional Development

Laura Cadra and Orchid Mazurkiewicz met to turn over the committee files and discuss any outstanding business for this year. Jan Wildman verified that we’ll be getting $640 each for LAUC professional development funding. Laura will notify the membership of this. Since this is the same amount as last year, Miki will investigate whether or not there are fewer people in the bargaining unit now. 

9. New Business

   -LAUC-LA White Paper update

Janet has requested a finalized report from Louise Ratliff to share with the LAUC-LA executive board.

-Fall membership meeting

The meeting agenda was discussed. Janet will re-send it to board members for a final review before distributing it to the membership.

-Committee on Diversity

Debe described how the committee has not been able to be as active as they would like. She suggested that we might want to establish a LAUC-LA diversity committee, and distributed a report on the various divisional diversity committees to give us a sense of what the other campuses are doing. Barbara will investigate what changes would be needed in the by-laws to create a standing committee. She will also contact Paul Weiss, the LAUC parliamentarian, to find out the procedures for a special vote this year on the peer review issues as well as possibly this diversity committee issue.

10. Adjournment

The meeting adjourned at 3:15 p.m.

Respectfully submitted,

Orchid Mazurkiewicz
LAUC-LA Secretary