Tuesday, August 16, 2005, 1:00-3:00 p.m.
West Electronic Classroom, YRL

1. Call to order

The meeting was called to order at 1:16 p.m.

2. Agenda review and announcements

3. CAPA Update

Janet Carter reported that she has sent the facility needs memo to Gary but has not heard back yet. The most recent version of the Call has been loaded to the Peer Review Task Force’s Webshare site.

Keri Botello reported that the CAPA has been formed but the official announcement of its composition will not be announced until all the people involved have been notified.

Debe Costa noted that she created a master calendar of conferences this past year that aided in scheduling. She’ll add it to the Webshare site.

4. Secretary’s Report

-Review and approval of the July 28, 2005 Executive Board minutes

The minutes of the July 28 th Executive Board meeting were approved.

5. Vice-Chair's report

Debe reported that the Peer Review Committee finished off the last of the reviews in July. Now they are just doing appointments. The de-briefing will be held on September 19 th from 1-3. The new CAPA members will be in attendance. Many procedural details still need to be worked out by the CAPA.

6. Chair’s report

-Call for Interest, Scholarly Communications Officers ACG

Janet reported that her deadline for applications is August 22 nd. She hasn’t yet received any expressions of interest, but if she does she will discuss them with Debe and send them along to the Board.

-Aug. 25 th Statewide Executive Board Transition Meeting

Debe and Janet will be attending the statewide transitional meeting. Topics to be covered include LAUC committee vacancies, LAUC representative appointment updates, the SLASIAC report, LAUC committee activities since the Spring Assembly, and a Diversity Committee supplemental report. Jenny Reiswig from UCSD is the new chair. The Fall Assembly will be in Santa Cruz and the Spring meeting will be hosted by UCLA.

7. Committee reports

-Committee on Library Plans and Policies

No report.

-Committee on Professional Governance

Ken Wade reported that there is no news on the by-laws revisions from statewide. Janet noted that LAUC-LA will purchase Macromedia Suite for the new webmasters Dominique Turnbow and Donna Gulnac. She also mentioned that Caroline Miller reported to her that the statewide Committee on Committees, Rules, and Jurisdiction has been communicating this summer regarding proposed changes to Statewide’s by-laws.

-Committee on Research and Professional Development

No report.

8. Committee on Programs

-Update on the LAUC-LA program on the Distinguished Librarian

Janet reported that David Cappoli has been working on the program on the Distinguished Librarian step. He was invited along with Janet and Debe to speak with Pat Hawthorne to discuss the program. It became clear that Gary and Pat need further clarification on the purpose of the program. If it’s going to happen it is unlikely to be sometime next spring. Another option is to invite Gary to speak to expectations for the Distinguished Librarian step at the peer review documentation workshop.

9. Loose ends from 04/05

-LAUC-LA Diversity Committee

Since the Library Committee on Diversity has essentially been disbanded there has been some discussion on whether to form a LAUC-LA committee on diversity. Our by-laws state that members of LAUC-LA committees must be full members of LAUC-LA so this may be an issue if we try to include staff on the committee. Janet suggested that we form a task force to investigate possibilities, to look into the by-laws question and see how UCB manages to include staff, and also to suggest that a member of the committee should be a representative on all search committees. Janet also mentioned that she attended a meeting of the Library School’s committee on diversity recruiting and mentoring. They are planning a program for the spring.

-Other

Janet reiterated that UCLA will be hosting the LAUC Spring Assembly. She will notify everyone of the date as soon as possible. Janet will also pass on Vicky Steele’s proposal for a program on processing manuscripts to the program committee.

Additionally, she mentioned that the new CAPA will need to address many questions around the appointment process, position postings, search committee formation, as well as other procedural questions.

10. “Passing the gavel”

Janet thanked the members of her executive board for their service, and extended special thanks to Ellen Broidy for being such an excellent mentor.

Debe then thanked Janet and Ellen for mentoring her throughout this past year. She then noted that the standard board meeting time will remain the 3 rd Tuesday of every month from 1-3. She will send out a list of the dates. The deadline for the committee interest form is August 26 th. She also mentioned that some thought will need to be given to how to do the peer review documentation workshop during this transitional year.

11. Other Business

Pat Hawthorne joined the meeting to discuss the new CAPA. Pat suggested that a PDF of the final version of the call should be created. This could then be reviewed by Pat, Keri Botello and Miki Goral, and then printed out and sent to all librarians.

Janet mentioned the space and facilities needs memo that she sent to Gary. Gary shared the memo with Pat. Pat raised the possibility of using the new staff conference room for the CAPA meetings but there were concerns about confidentiality in the rooms as they’re not very sound-proof. Pat noted that CAPA members will be able to check out files and use the LAUC-LA conference room to review files privately. They’ll also be able to check out the files for meeting times. She thought that the CAPA may have to meet in different locations as the Library cannot give them a dedicated room for something that does not need constant use. She is aware of the concerns over confidentiality during meetings and will consider this when investigating possible locations.

Pat noted that she will report on the meeting she had with Janet, Debe, and David on the Distinguished Librarian step when he returns as he wanted more information on the program.

The meeting adjourned at 3:05 p.m.

Respectfully submitted,

Orchid Mazurkiewicz

LAUC-LA Secretary