LAUC-LA Spring Membership Meeting

Thursday, May 6, 2004

1:00-2:30 (business meeting); 2:30-4:30 (Distinguished Librarian Presentation/Celebration)

UCLA Faculty Center Sequoia Room

AGENDA

1. Call to Order

Ellen Broidy, LAUC-LA Chair, called the Meeting to order at 1:10 p.m.

2. Approval of the Agenda

The agenda was approved.

3. Approval of Fall Membership Meeting Minutes - November 12, 2003

At the close of the business meeting, when a quorum was present, the minutes of the Fall Membership Meeting were approved without correction.

4. Announcements

Ellen announced that this year’s Spring Assembly is next week in Riverside and noted that the meeting of the Statewide Executive Board follows the Assembly.  

 a. Introduction of the 2004/2005 candidates - Diane Mizrachi

Nancy Norris introduced the 2004/2005 candidates:

Chair elect/Chair: Debe Costa, Julie Kwan

Secretary: Orchid Mazurkiewicz, Caroline Miller

Statewide Representatives:

Miki Goral, Kate Pecarovich, Libbie Stephenson        

 b. Call for nominations from the floor

There were no nominations from the floor.

5. 2003/2004 LAUC-LA Midyear Committee Reports and Discussion

 a. Chair's report - Ellen Broidy

Ellen Broidy introduced her report by noting that it has been a year of enormous change, given the appointment of a new University Librarian and revision of the Peer Review process, but that LAUC-LA Committees have been productive nonetheless.  She noted that the UL had made the time to come to Executive Board meetings and has shown a tremendous amount of respect for UCLA’s librarians.

In summarizing her report, Ellen noted that the LAUC-LA budget, which has remained flat for a long time, needs to be addressed.  Rental of meeting space, the professional development award, faculty center membership, and phone charges, have contributed to rising costs.  She hopes a discussion of the budget will continue with next year’s Board.

 b. Committee on Library Plans and Policies - Julie Kwan

Julie thanked the members of the Committee and discussed the Committee’s review of the Report of the Joint Administrative/Senate Taskforce on Undergraduate Education in a Research Context. She noted that the Report is a year old but that the impact of the report is just beginning to emerge. She also noted that the report is notable for one omission: the word library is mentioned only once, in reference to concerts in the College Library rotunda. The outcomes of the report are likely to be: 1) UCLA ladder faculty will teach more undergraduate courses, 2) courses will be renumbered, and 3) faculty merit and promotion actions will place more emphasis on undergraduate teaching. She noted that the quarter calendar system was not discussed in the report.    

The Committee makes two recommendations:

1) Make sure LAUC members interested in undergraduate education know about this report.

2) LAUC-LA should make a statement to the Academic Senate Committee on Library about relationship of this report to the UCOL resolution on information literacy.

 c. Committee on Professional Governance - Alan Michelson

The Committee has revised the Peer Review manual. The Committee’s revisions were designed to simplify the format, clarify definitions, and clarify where procedures derive from. The draft was sent out on April 21^st. One comment on the draft was received. The Committee feels that the manual will continue to be useful to Committees despite the changes underway.

Ellen thanked the Committee and noted that the document provides a very good road map to the peer review process.

 d. Committee on Research and Professional Development – Orchid  Mazurkiewicz

One statewide proposal was received from UCLA and sent to the Statewide Committee.  The call for mini-grant proposals went out on April 5^th. The deadline for submission is May 21^st. Successful applicants will be notified by the end of June.

 e. Committee on Programs - Lise Snyder

UCLA’s Information Gold Series continues with a tour of the Ethnomusicology archive (Wednesday May 12^th at noon).  On June 9^th, 12-2 p.m., a Brown Bag discussion on the Peer Review Task Force’s work will take place in the West Electronic Classroom.

f. Committee on LAUC-LA Distinguished Librarian Award

     - Marsha Kmec and Bruce Whiteman

Marsha thanked her Committee and noted that the Committee’s report indicates that three nominations were received, but that one more was received prior to the deadline. 

 g. Peer Review Documentation Workshop Committee - Debe Costa

Debe Costa reported that the many suggestions for the Task Force were garnered from the both Workshops and thanked the membership.

 h. Nominating Committee - Diane Mizrachi

No report was given.

 i. Election Committee - Jenifer Abramson

Ballots will be sent on June 10th, to be returned by June 30th.  

 j. White Paper Task Force - Louise Ratliff

Louise reviewed the Task Force’s charge and announced that within the next month, the Committee will speak, in confidence, with newer appointees to the Librarian Series to gather their opinions, perspectives, and viewpoints and present these in a report to the LAUC-LA Executive Board.  The Committee also may follow-up with interviews of librarians who have been at UCLA for a longer time, to provide a comparative perspective. 

 k. Peer Review Committee - Janet Carter

Janet reported that the 2002/03 Peer Review Committee debriefing occurred after the first orientation meeting of the 2003/04 Committee on December 1st.  At the first meeting, the Committee learned that this years process would include new RI templates and that a new Peer Review Task Force had been formed. 

Janet thanked the thirty-nine members of the Committee for being supportive and gracious throughout the year. 

6. LAUC Statewide Committee Reports and Discussion

 a. Committee on Committees, Rules, and Jurisdiction - Caroline Miller

In Caroline Miller’s absence, Ellen reported that the Committee has no recommendations this year.

 b. Committee on Cultural Diversity - Ruby Gutierrez

Nothing to report.

 c. Committee on Library Plans and Policies - Julie Kwan

The Committee has focused on two issues: 1) collection development issues that arose throughout UC and UCLA due to the recent mergers and, 2) how to maintain contact with faculty who use resources remotely.  The Committee’s goal is not to provide recommendations but to present ideas that could be used as a springboard for doing things differently in future. 

 d. Committee on Professional Governance - Keri Botello

A report on the committee’s activities was submitted to LAUC Statewide, dated April 2004, by the committee chair Sherry DeDecker and was posted to the LAUC-LA website.

 e. Committee on Research and Professional Development - Chuck Wilson

In Chuck Wilson’s absence, Ellen noted that the Committee would be reporting on the successful grant recipients. 

 f. Ad Hoc Awards Committee - Chuck Wilson

In Chuck Wilson’s absence, Ellen reviewed the Committee’s report and its charges.  She noted that LAUC President’s Travel Award for newer librarians will continue, prior to receipt of a final report from the Committee.

The survey on an award for service to the organization and the profession was sent out in late April.  Responses are still coming in.  Ellen asked for thoughts on the award.  Members discussed whether the award should be given for LAUC activity and whether it should cover the whole career or a more limited time period.  Ellen indicated she would bring the concerns and viewpoints of membership to the Statewide Executive Board. 

 g. Nominations Committee - Esther Grassian

In Esther Grassian’s absence, Ellen announced the candidates for statewide office:

LAUC Vice-President/President-Elect

            Keri Botello, LAUC-LA

            Jennifer Reiswig, LAUC-SD

LAUC Secretary

            Donald Barclay, LAUC-M

            Frank Gravier, LAUC-SC

7. New Business

 a. Peer Review Task Force Update and Discussion - Janet Carter

Janet introduced Task Force members.  She noted that a Brown Bag lunch will be held on June 9^th (YRL, West Electronic Classroom) to discuss the work of the Task Force.  The Task Force has been reviewing the CAPA systems in place on eight UC campuses.  The Task Force progress report notes that a CAPA system would allow a single committee to review all actions on campus; ad hoc committees would review accelerations, promotions, and possibly, career status.  The report also recognized that it is important that any candidate be able to request an ad hoc committee.  CAPA also could recommend that an Ad Hoc Committee look at a packet in addition to the CAPA Committee.   

The Task Force’s progress report is an investigative report; no decisions have been made. As a courtesy, the report was forwarded to Gary E. Strong.  Janet noted that the Task Force has indicated in its report that a new system could not be in place until July 2005.

Following Janet’s remarks, membership discussed the CAPA system and the Task Force report.  Janet noted that adoption of a CAPA system would require by-laws changes and that LAUC-LA would need to make decisions regarding committee membership, duties of the Vice-Chair, and elections and/or appointment to the CAPA committee. 

 b. Peer Review Manual Revision - Alan Michelson

Discussed above in the Committee on Professional Governance report.  

 c. Issues for Spring Assembly

    - Position Paper Review Task Force Progress Report (distributed 4.21.04)

Ellen reported that the Task Force has asked membership to vote on adoption of a revised definition of, and guideline for, position papers.  The Task Force is attempting to come up with a process whereby position papers can be retired.  Ellen will send the report to membership again for comment.

Ellen noted that the issue of the distinguished step, unresolved in Position Paper no. 1, has not disappeared.  The LAUC- Statewide Executive Board supported a combined committee of University Librarians and LAUC members to talk about criteria for the distinguished step, but the ULs have decided against such a committee and are in favor of retaining the autonomy of individual campuses regarding criteria for the distinguished step.     

Ellen asked membership for thoughts on whether the issue of the distinguished step should be taken up again.  During the discussion, Ellen noted that the Statewide Executive Board will gather Peer Review data on how many people on each campus are advancing within the upper steps of the series, including the distinguished step, so that LAUC has a better understanding of the urgency of the matter.

Ellen asked membership to review the report and to send comment by next Wednesday.

    - Anything else that may surface between today and Thursday at 1:00

No other issues were discussed.

8. Presentation of the 2003/2004 LAUC-LA Distinguished Librarian of the Year

     - Marsha Kmec and Bruce Whiteman

Marsha Kmec presented this year’s award to Genie Guerard. 

9. Adjournment of Business Meeting

The meeting was adjourned at 2:54 p.m.

10. Celebration/Reception

The celebration/reception followed the close of the business meeting.

Respectfully submitted,

George Wrenn
LAUC-LA Secretary