Tuesday, June 15, 2004, 1:00-3:00 p.m.
YRL West Electronic Classroom

1. Call to order

The meeting was called to order at 1:08 p.m.

2. Agenda review and announcements

There were no announcements.

3. Discussion with G. Strong - looking back over 2003-2004

Ellen invited Gary E. Strong to discuss the highlights of the academic year.  Highlights of his remarks:

Upcoming UCLA budget cuts will be decided within the next two-to-three weeks. He will work to mitigate the cut to the library.

He has been pleased with the opportunities LAUC-LA has provided to interact with staff, including the breakfast and the Peer Review Task Force. He is gratified to see the Task Force move forward and likes the approach being taken.

He is pleased that UCLA has assumed some of the leadership roles in the system-wide issues and noted that shared-services, archives, and negotiations with CDL will continue to be important issues of concern.  The UL suggested that LAUC-LA look at ways to make relationships with other LAUCs, especially LAUC-B, work more effectively to address system-wide concerns.   

Ellen asked the UL for his assessment of the LibQUAL+ survey results.  The UL noted that it provides a baseline and that a 2^nd and 3^rd iteration will allow the Library to determine whether progress is being made. 

The UL noted that the first-ever Library Annual Report has come out and stressed the importance of a establishing a recognizable presence for the UCLA Library on campus and more effectively defining the role of the library and librarians on campus.

Janet asked when librarians could expect to hear from the UL on Peer Review. He responded that he hopes to be finished within the first two weeks of July. He is very pleased with the quality of the work produced by the Peer Review Committees.

He noted that retention issues are a concern.  He hopes to work with LAUC-LA to look at how best to create an environment in which paraprofessionals can be mentored and helped to make the transition to the librarian series.  Barbara Schader noted that it is very difficult to be admitted to the UCLA Information Studies program and that a better working relationship with the School is needed.  The UL noted that thirty additional slots had been added in the last year and that courses relevant to the Library had been re-introduced.  Virginia Walter, Chair of the Information Studies Department, now sits on the Management Council, which will improve communications with the Library.

 4. Secretary's report

    -Review and approval of the May 18, 2004 Executive Board minutes

The May 18^th minutes were approved without corrections.

5. Vice-Chair's report

    -Peer Review '03-'04

Janet reported that there are five outstanding files.  Peer Review will likely be completed before ALA.  Additional committees were formed in May to take care of temporary appointments.

Janet announced that the LAUC Statewide transitional meeting will take place on August 20^th.

6. Chair's report

Ellen met with the Gary E. Strong shortly after the May 18^th Executive Board meeting.  The UL accepted an invitation to speak again at a LAUC-LA breakfast meeting in September.  Ellen also discussed enhancements to the budget.  The UL was not opposed and asked for a breakdown on how funds are spent.  Ellen also spoke to the UL about the issue of professional development support.  After discussion with the Board, Ellen said she would look into making available to the UL a breakdown of professional development funding at other UC campuses.

    -5.18.04 Committee on Library

This meeting, held on May 25, was the last of the year. Gary E. Strong updated the faculty on the transition to the new UCLA Library Catalog.

Three presentations followed:

Sharon Farb talked about managing faculty copyrights.  She recommended including copyright information in all new faculty orientations. 

Cindy Shelton gave a presentation on “Expanding Modes of Scholarly Communication and Combating Commercial Publisher Pressure.”  Topics covered: development of a sustainable model for collection development (especially for serials), the importance of holding onto copyright, and e-scholarship repositories (and faculty resistance to them). 

Laila Rashid gave a presentation on fundraising and new library collection endowment initiatives.  She presented the 3^rd edition of the collection endowment booklet.  Laila will be leaving UCLA in August.

Rogers Brubaker (Department of Sociology) will chair the Committee next year.  Janet Carter will be on Management Council next year and attend meetings of the Committee on Library.

    -Statewide issues

The next teleconference of the Statewide Executive Board will be on July 13^th.

The incoming President of LAUC, Terry Huwe, has requested that the Fall Assembly be held at Berkeley again this year.  It is possible the meeting will be held in early November (the 4^th or 5^th). This would make it necessary to hold the LAUC-LA Fall Membership Meeting in late October.

The issue of providing to membership a list of librarians by rank and step was discussed.  Other campuses have asked membership to vote on whether they think such a list would be beneficial. 

Ellen noted that she has forwarded to the LAUC-LA listserv the call for volunteers to HOPS, CDC, and SOPAG. There has been one UCLA volunteer to the CDC to date.  She also has forwarded the call for a LAUC Web Site Manager.

 7. Committee reports

    -Committee on Library Plans and Policies

Julie had nothing to report.  Ellen asked the Committee to look at the Strategic Plan recently released by SLASIAC. 

    -Committee on Professional Governance

Alan was absent – but in a message to Ellen the next day reported that CPG would be meeting in July to finish work on the Peer Review Manual.

    -Committee on Research and Professional Development

In Orchid’s absence, Ellen reported that four mini-grant proposals were fully funded, and one was partially funded.  

8. Peer Review Task Force - open discussion time

    -Report on 6.14.04 brownbag

The Board agreed that the Brownbag session went very well. Janet reported that Aura Lippincott and Nancy Norris took excellent notes. The RI Brownbag will take place on June 16^th. Task Force members Myra Saunders, Stephen Davison, Audrey Jackson, and Nancy Norris will attend.  

The second Brownbag session is scheduled for Wednesday, June 23rd, from 12-1:30 pm in the YRL West Electronic Classroom.

The Task Force also is reviewing the LAUC peer review documentation from other campuses to find out, among other things, whether they allow either criterion 1 self-evaluation or criterion 1 activities in their version of the data summary.

Janet agreed with Ellen that it would be useful to make the notes taken by Aura and Nancy available to membership.

Ellen and Janet noted that the existing Peer Review room is inadequate.  A larger room and an additional room are needed.  Janet noted that the hours of availability (8am-5pm) of the current Committee room need to be extended.  The room is inadequately soundproofed.  The Board discussed other possible venues, including Biomed and Powell.  

Ellen noted that a new Peer Review process could not be in place until July 2005. Membership would need to vote on whether to implement a new system and bylaws would need to be revised if a new system were approved.   

9. LAUC/LAUC-LA election

George has notified the LAUC-LA membership of the local election results.  Barbara Schader has received notice of statewide election results from five campuses.

10. Other business

Janet noted that the WEC classroom has been booked for the third Tuesday of each month for the 2004/05 Executive Board meetings. 

11. Adjournment

The meeting adjourned at 2:54 p.m.

Respectfully submitted,

George Wrenn
LAUC-LA Secretary