Tuesday, March 16, 2004, Noon-2:00 p.m.
Charles E. Young Research Library, Administrative Conference Room

Present: Ellen Broidy (Chair), Janet Carter, Jan Goldsmith, Julie Kwan, Eudora Loh, Orchid Mazurkiewicz, Alan Michelson, George Wrenn (Recorder)   Absent: Michael Oppenheim   Guests: David Cappoli, Norma Corral, Debe Costa, Janice Matthiesen, Caroline Miller, Louise Ratliff, Barbara Rudich, Gary E. Strong.

1. Call to order

The meeting was called to order at 12:05 p.m.

2. Agenda review and general announcements

There were no announcements.

3. Secretary's report

   - Review and approval of the February 17, 2004 Executive Board minutes

The minutes of the Feb. 17 meeting were approved with corrections.

4. Vice-chair's report

Janet reported that a PC and printer have been installed in the Peer Review Committee meeting room. The PC includes a Browser, MS Word, and the required peer review templates. Committees will use the PC's A: drive to save and/or print committee documents. Envelopes will be supplied for document and/or disk storage should a committee need to reconvene another time.

Janet reported on the status of two peer review documents:

·         The “Comment to Candidate” document has been revised to eliminate cc's.  

·         Janet will alert LAUC-LA members about Pat Hawthorne's signature checklist memo, which explains that the checklist has not been revised.  She will ask Pat to contact the RI's regarding the memo.

Janet reported that the Training for the Peer Review Committee meeting was held on Feb. 25^th.

The Board discussed the logistics of scheduling this year's peer review committees, given the new PC, the associated templates, especially the new report to the UL, and the size of the candidates' packets, in addition to the Voyager implementation activities.

Ellen noted that two files from the 2002/03 peer review have not been discharged. Committees will be required to reconvene to read letters from Janice Koyama.    

5. Chair's report

   - LAUC State Executive Board conference call (3.9.04)

Ellen reviewed this month's conference call:

·         The Spring Assembly Registration site is up and running.

·         LAUC's stationary is now available in electronic form.

·         The LAUC and UCOL web sites now link to the “Guide to UC (Library-Related) Acronyms” web page maintained by the UC Berkeley Library. 

·         UCSC does not expect any action on or announcement of the UL appointment until after April 1 due to a change in upper-level campus administration.

·         A program on “Campus Budgeting Perspectives” has been planned for the Spring Assembly. Possible speakers are being discussed.   

·         Linda Kennedy has followed up with Brian Schottlaender regarding the joint LAUC/UL committee to discuss the distinguished step. Linda said that Karen Butter (UCSF), convener of the ULs group, would place this on the agenda for the ULs April 2 meeting.

·         An Information Literacy Common Interest Group has been formed. Beth Dupuis (Berkeley) and Cathy Palmer (Irvine) are co-chairs. Linda Kennedy has requested that the group include a LAUC representative.

·         Linda Kennedy is communicating with UCOL chair Abdelmonem Afifi regarding UC-wide information literacy mandates.

·         The Committee on Professional Governance report on campus peer review procedures has been held back for review by divisional chairs. 

   - Senate Committee on Library meeting agenda (meeting at 2:00 p.m.)

The Committee will meet on March 17^th at 2:00 p.m. On the agenda: a discussion of LibQUAL+, led by Bob Bellanti, and the February 11^th University Committee on Library (UCOL) meeting.   

6. Committee reports

   - Committee on Library Plans and Policies - statewide report

Julie reported that she will be asking the Executive Board for feedback on the preliminary report of the Statewide Committee prior to her next teleconference with the Committee on April 12^th. Two issues are under discussion: 1) how to make sure LAUC members are aware of what is going on system-wide in terms of collection development, and 2) how to maintain contacts with faculty who access collections remotely.    

   - Committee on Professional Governance - statewide report

Alan reported that the Committee met on March 5^th. They have made progress revising the Peer Review Manual. The Committee expects to complete the revision project by the May 1^st deadline. The Committee meets again on April 7th.

   - Committee on Research and Professional Development

Orchid reported that the six proposals received by the statewide Committee are now under review.  

New(ish) business

7. LAUC-LA listserv: archiving issues - David Cappoli

David Cappoli discussed the benefits of using a Bruin Online service to manage the LAUC-LA email archives. The archive would be similar to what is available at UC Santa Cruz, where the email archive is accessible via the LAUC-SC web site. The Executive Board agreed that the listserv archive was a good idea and asked David to investigate further.

8. Task Force on Peer Review

   - open discussion of issues and concerns

Gary E. Strong briefly updated the Board on the budget situation. He then discussed peer review and the Task Force on Peer Review, touching on a number of topics:

·         He plans to meet with the Task Force on a regular basis.

·         He noted that a Task Force web site, accessible to LAUC-LA membership, is being set up.

·         He indicated it may be necessary to phase in any necessary by-law changes over time.

·         He noted that this year's PR process is on schedule and that it should be possible to meet the July 1st announcement date.

·         He stressed the importance of appropriately celebrating significant achievements such as attainment of career status or the distinguished step.

·         He hopes that revisions to the CALL can be finished by the end of June, so as not to interfere with next year's peer review process.

An open discussion of peer review and the work of the Peer Review Task Force followed the UL's remarks.

9. Room changes for future meetings

The renovation of the Administrative Conference Room, slated to begin in May, will require the Executive Board to hold it's meetings elsewhere (probably in the West Electronic Classroom). 

10. Setting future agendas

This item was not discussed.

11. Adjournment

The meeting adjourned at 2:02 p.m.

Respectfully submitted,

George Wrenn
LAUC-LA Secretary