Tuesday, January 20, 2004, 1:00-3:00 p.m.
Charles E. Young Research Library, Administrative Conference Room

Present: Ellen Broidy (Chair), Janet Carter, Jan Goldsmith, Julie Kwan, Eudora Loh, Orchid Mazurkiewicz, Alan Michelson, Michael Oppenheim, George Wrenn (Recorder)   Guests: Keri Botello, Miki Goral, Louise Ratliff  

1. Call to Order

The meeting was called to order at: 1:06 p.m.

2. Agenda review and general announcements

In reviewing the agenda, Ellen noted that she had invited members of the Ad Hoc Committee on the State of the Library White Paper. 

3. Secretary's report

    -Review and approval of November 18, 2003 Executive Board minutes

The minutes from the Nov. 18th meeting were approved without correction.

4. Chair's report

Ellen reported that this year’s LAUC-LA Spring Membership meeting will be quite early because the LAUC Spring Assembly is on May 13-14th. A date has not been set.

Ellen asked Board members to assist the Nominations Committee in its work by suggesting nominees and urging colleagues to run for office. The slate of nominees must be presented forty-five days prior to the Spring Membership Meeting.   

Ellen noted that no date has been set for the August transition meeting.

Ellen reported that Linda Kennedy has requested a brief report from each member of the Statewide Executive Board on the impact of the fiscal crisis on campus libraries.

5. Vice-chair's report

Janet confirmed that arrangements had been made with LIS for a computer and printer to be set up in the Peer Review Committee room from March 1, 2004 until peer review is complete.  

Janet has been working with Pat Hawthorne to have Janice Koyama’s and Gary E. Strong’s remarks to the Peer Review Documentation and Review Initiator’s Workshops posted on the Human Resources web site.

Janet has contacted Pat Hawthorne about adjusting the peer review calendar to allow more time for peer review, given the campus closure in December, the lateness of the RI workshop, delays in receipt of the RI template, and the fact that many unit heads did not meet with their AULs until after the closure. Janet will continue to pursue the matter with Pat Hawthorne. 

Janet has been notified that she will be coordinating forty-four actions this year. Ellen will coordinate the ten actions from Biomed and the Cataloging Center.   

Janet plans to meet with Pat Hawthorne about the February 25th training session for the Peer Review Committee. Criteria for committee reports have yet to be addressed. Ellen noted the need for a short template, to be added to the Peer Review Manual, indicating what committees need to address in reports.

6. Reports from LAUC Fall Assembly - Goldsmith and Loh

Jan Goldsmith and Eudora Loh reported on the Fall Assembly:

·         There is interest in updating the LAUC history compiled in 1993 (UC Irvine plans to do the update). The revised history will highlight LAUC’s role as an advisory body.

·         There were reports from the Information Literacy Committee, LAUC’s representative to the UC Privacy Liaisons Group (Susan Hinojosa), the HOPS Information Literacy Common Interest Group, SLASIAC, and SOPAG.

·         HOPS will not take on a system-wide implementation of digital reference.

·         SOPAG is working on comments on task group reports. SOPAG is serving as an advisor to CDL.

·         The LAUC Executive Board has decided to have monthly executive calls. They also will explore other kinds of meetings because they feel two meetings per year are not enough.  

·         Gabriella Gray has been appointed to the Library Technology Advisory Group (LTAG). The appointment is part of an effort to provide alternative fora for LAUC members.

·         The travel award for attendance at LAUC assemblies will be continued.

·         An award will be given for service to LAUC. A survey will be distributed to identify a recipient.

·         The decision was made to retire Position Paper No. 1.

·         LAUC-LA’s recommended changes to the Information Literacy report were accepted with minor changes.

·         There was discussion of a LAUC research agenda for information literacy.

·         Resolutions honored Lan Dyson (former UL, Santa Cruz) and Judy Horne (Irvine) for their service to LAUC.

Ellen noted that there will be ongoing discussion about the status of position papers and how they fit into the larger context of LAUC’s role as an advisory body. The Board briefly discussed the status of the retired position paper. Janet expressed the hope that Linda would make an announcement to LAUC about the decision to retire Position Paper No. 1.  

After Jan and Eudora concluded their report, Miki Goral asked whether LAUC-LA wants to get involved in a UCLA faculty initiative addressing the Patriot Act. Ellen welcomed the idea and asked Miki to get more information about the initiative.

7. Committee reports

    - Committee on Library Plans and Policies

Julie Kwan reported that the Committee has met twice to discuss the Undergraduate Education in a Research Context report. Julie reviewed the recommendations and suggestions being drafted by the Committee in response to the report.

Julie will send the completed draft to the Board for discussion at its next meeting.

The Board met in executive session for the remainder of Julie’s report.

    - Committee on Professional Governance

The Committee met on Nov. 20th and Dec 9th. In the first meeting, the Committee discussed the role of the University Librarian in the peer review process. The Committee reported results of the discussion to Ellen and Janet. The second meeting resulted in a decision to update the Peer Review Manual, last revised in 1998, to bring it into line with other documents.

Ellen asked that a draft be completed by May 2004. 

    - Committee on Research and Professional Development

The Committee met on Jan. 8th with Chuck Wilson to review the one local proposal received to date. The candidate has received feedback and the proposal will go to the Statewide Committee by the end of January.

New business

8. Ad Hoc Committee on the State of the Library White Paper

Miki Goral reported on the Committee’s progress. The Committee has discussed what to include in the report and has put out a call to relatively new librarians to solicit their input. Two librarians have responded. Miki agreed to resend the call.

The Board discussed the rationale for the report, how best to solicit input from librarians, and what to include in the report.  

9. Peer Review Lunch with LAUC (January 26, 2004)

This item was not discussed.

10. Task Force on Peer Review - EXECUTIVE SESSION

The Board met in executive session.

11. Setting future agendas

This item was not discussed.

12. Adjournment

The meeting adjourned at 3:06 p.m.

Respectfully submitted,

George Wrenn
LAUC-LA Secretary