Tuesday, July 20, 2004, 1:00-3:00 p.m.
YRL West Electronic Classroom

1. Call to order

The meeting was called to order at 1:05 p.m.

2. Agenda review and announcements

Ellen announced that the transitional Executive Board meeting will be held on September 7^th, 1-3 p.m., in the YRL West Electronic Classroom.  The August 7^th Board meeting has been cancelled.

This Executive Board meeting is Alan’s last. He has accepted a position at the University of Washington. 

Janet announced that she has been reassigned to the Biomed Library as Collections Coordinator.

Alan reported that Michael Oppenheim hopes to return to work this winter.

3. Secretary's report

   -review and approval of June 15, 2004 Executive Board minutes

The June 15^th minutes were approved with one correction.

4. Vice-Chair's report

   -Peer Review '03-'04

Janet reported that one action remains to be completed.  Appointment committees are being convened.

5. Chair's report

   -July 13, 2004 Statewide Executive Board conference call

Ellen reported on the July 13^th conference call:

The Executive Board reviewed LAUC-Berkeley’s statement on retention of librarians.  Ellen will distribute the revised statement when she receives it.

The Executive Board has been able to get accurate system-wide statistics on Peer Review from UCOP (Myron Okada’s office).  The Board has a head count of Librarians (in Unit 17) by campus, rank and step, for 1990-2003, 2001, 2002, and as of October 2003.

Highlights of the counts:

In 1990, UC had 606 librarians; in 2003, it had 507. In 1990, UCLA had 147 librarians; in 2003, it has 124.  Figures do not appear to include AULs.

LAUC Statewide also is attempting to gather statistics on the distinguished step. Ellen has requested of Pat Hawthorne:

The number of librarians with distinguished standing and their current step (3-6).

The number of librarians accorded distinguished status under the new scale, and at what step it happened.

The number of librarians who sought distinguished status and were denied.

The idea of publishing for membership a list of all librarians with their rank and step has been put aside due to lack of support.

Ellen reported on the statewide election results: Jennifer Reiswig, Vice President, and Donald Barclay, Secretary.  

Recruitment of a LAUC web manager is underway. There has been little response.

The Fall Assembly will be held on November 4^th at UC Berkeley.  Ellen suggested that Janet select two dates for the Fall Membership Meeting (before and after the Assembly) and also ask Terry Huwe about the nature and content of the Assembly, so that the LAUC-LA Executive Board can determine whether the Fall Membership Meeting needs to be held before the Assembly.     

     -Statewide Executive Board transition meeting

The meeting will be held in Oakland, on August 20^th, from 10 a.m. to 3 p.m.   

6. Committee reports

   -Committee on Library Plans and Policies

Julie Kwan was absent. 

   -Committee on Professional Governance

The Committee met on July 8^th and will meet again on August 20^th to complete revisions to the Peer Review Manual.

   -Committee on Research and Professional Development

No report.

7. LAUCTalk migration/archiving issues - D. Cappoli

David Cappoli handed out a list of questions related to the planned move to a new LAUCTALK list.

David reported that he has created the list and that it is called LAUCTALK.  The new list will be in a Bruin Online-maintained format and hosted by Bruin Online's servers.  The Board agreed with David that the list could begin on September 1st.  David asked that he be provided with a list of members to be subscribed to the list.  The incoming LAUC-LA Secretary and David Cappoli will be list administrators.

David will contact Leslie McMichael about closing down the current list.  He will send out an announcement on LAUCTALK about the new list prior to September 1^st. 

David reviewed the auto-generated message subscribers will receive.  The list will be set up so that subscribers can suspend their mail but not subscribe or unsubscribe.  If someone attempts to subscribe or unsubscribe, the list administrator will be notified.  It may be necessary to add to the text that is shown to new subscribers, because the text assumes members can subscribe and unsubscribe themselves.  The Board agreed that the list doesn’t need to appear on Bruin Online’s list of lists.  List subscribers will be able to see who is on the list.  The archive will be accessible to the public.

The Board discussed the issue of who should be on LAUCTALK, the list’s intended audience, inappropriate use of the list, and the possibility of creating an alternative distribution list, without coming to any conclusions.

8. Peer Review Task Force

Forty-three members had responded to the survey before a second request to respond to the survey was sent out.  The Task Force will send out survey results after next week’s Task Force meeting.

9. LAUC-LA transition meeting/committee appointments

The Executive Board meeting on Sept. 7^th will look at committee appointments.  Each Committee chair will inform Ellen by July 22^nd who will be staying on and going off their committee, and who they would recommend for reappointment or for appointment as chair.  Janet will send out a call for volunteers after Ellen has received responses from all committee chairs.  Information on how many members serve on each committee also needs to go out with the call.

10. LAUC representatives to SOPAG, CDC, HOPS - EXECUTIVE SESSION

The Executive Board met in executive session to discuss SOPAG, CDC, and HOPS representatives.

11. Other business

There was no other business.

12. Adjournment

The meeting was adjourned at 2:42 p.m.

Respectfully submitted,

George Wrenn
LAUC-LA Secretary