Tuesday, September 23, 2003
Charles E. Young Research Library, Dept. of Special Collections, Smith Room

Present: Ellen Broidy (Chair), Janet Carter, Michael Oppenheim, George Wrenn (Recorder), Jan Goldsmith, Julie Kwan, Orchid Mazurkiewicz, Alan Michelson.

Absent: Eudora Loh

Guests: Aura Lippincott, Lise Snyder  

1. CALL TO ORDER:

The meeting was convened at 1:05 p.m.

2. Introductions, Announcements, Agenda Review:

All present were asked to introduce themselves (which they did). There were no announcements. Ellen Broidy noted additions to the agenda.

3. Planning “program” for September 29 Breakfast with Gary Strong:

The Board and the continuing members of the LAUC-LA Programs Committee (Aura Lippincott, Lise Snyder) discussed the logistics and content of the upcoming Breakfast with Gary Strong (September 29, Faculty Center, 8:30-10:00 a.m.).

Discussion of logistics centered on room arrangements and the schedule. Seating arrangements were agreed upon. Lise Snyder reported that she has received 77 RSVPs to date. Tentatively, it was decided to allow 20 minutes at the beginning of the program for people to arrive and get breakfast (8:30–8:50 p.m.). This would be followed by 10 minutes for Gary Strong's opening remarks (8:50–9:00 a.m.). The hour from 9:00-10:00 a.m. would be devoted to prepared questions and follow-ups from the floor.

Ellen Broidy sought input on program content. Discussion focused on the issues, concerns, and questions to be addressed to the new University Librarian. Ellen will finalize a list of prepared questions and send these, with an agenda, to Gary Strong in advance of the Breakfast.

4. LAUC-LA 2003-2004 BUDGET:

Ellen Broidy reported that the LAUC budget for 2003/04 is $5,000. Expenses to date include a $250 travel award to Valerie Bross (LAUC-LA Librarian of the Year), faculty center dues, peer review room telephone charges, and catering charges. Approximately $3,200 will be available for the remainder of the year.  

5. Committee on Research and Professional Development report – Orchid Mazurkiewicz:

Professional Development funds: per person allocation for 2003/04 is $640.00 (the same amount as last year). Orchid will be sending this information out on LAUCTALK-L.

Minigrants: Efforts are underway to have the application process run more smoothly. Library Business Services (LBS) has expressed a desire to get involved earlier in the process, in order to ensure that minigrant recipients are properly reimbursed. It has been agreed that the Research and Professional Development Committee, after awarding grants, will be responsible for notifying Linda Taketomo, who then will contact recipients. 

Orchid also noted that follow-up emails were sent to the 2002/03 recipients, asking whether and how minigrants were spent. Three of the four recipients responded with information.

Orchid was asked to investigate what kinds of documentation need to be submitted when spending minigrants and how LBS records minigrant expenditures.

6. Peer Review Documentation Workshop Committee:

Discussion occurred in executive session.

7. Executive Board plans/agendas for 2003-2004:

Discussion occurred in executive session.

8. Other:

Ellen reported that eight letters are outstanding from the 2002/03 peer review process. 

9. Adjournment:

The meeting adjourned at 2:35 p.m.

Respectfully submitted,

George Wrenn
LAUC-LA Secretary