Tuesday, March 18, 2003
Charles E. Young Research Library, Administrative Conference Room 

Present: Michael Oppenheim (Chair), Ellen Broidy, David Cappoli, Beth Feinberg (Recorder), David Gilbert, Ruby Gutierrez, Ken Wade.

Absent: Chuck Wilson, Maureen Russell.

Guests: Janice Koyama, Jan Goldsmith, Jenny Lentz

1.   CALL TO ORDER

Meeting was called to order at 1:05 p.m.

2.   SECRETARY’S REPORT

Minutes from February 18, 2003 were approved.

3.  VICE-CHAIR’S REPORT

Ellen Broidy reported that Peer review has started, and files are moving through the Human Resources department. There is a large group of librarians up for review this year.

The Board agreed that we should invite Debe Costa, Chair of the Nominating Committee, to the next Board meeting to discuss next year’s candidate slate.

4.  CHAIR’S REPORT

The Statewide LAUC Board met by conference call on March 7. Highlights from the conference call include:

Three University Librarians will attend the Spring Assembly at UCSD: Brian Schottlaender (UCSD), Gerry Munoff (UCI), Tom Leonard (UCB). Esther Grassian will send out a message soliciting questions for their session at the Assembly.

There will be new task force to look at the Regional Library Facilities.

The Statewide website is being redesigned to be more user-friendly.

The Senate Committee on Library met on March 11 in YRL. Highlights from the meeting include:

Terry Ryan gave a presentation on Information Technology issues and digital library initiatives; the faculty were very impressed.

Ellen Broidy gave a presentation on collection management and development from the North Campus perspective; a representative from South Campus will address the Committee at another meeting.

Cindy Shelton gave a presentation on the serials cancellation project. David Yamamoto is designing the project website, which is expected to be linked to the library homepage. The cancellation list will go up April 30^th ;  faculty will have a month to respond. The Library wants to communicate with faculty as much as possible.

Committee member Jonathan Furner, Dept. of Information Studies, gave a presentation on the serials crisis. Janice Koyama spoke on the upcoming LibQual survey and the budget.

5.  COMMITTEE REPORTS

            Committee on Professional Governance – David Gilbert

David distributed the Committee’s report on its March 7^th meeting. The Committee is putting together a “Lunch with LAUC”-type discussion (tentatively scheduled for April 30) on the “Distinguished Step” question, as raised by the revisions to Position Paper No. 1 proposed by the 2001/02 Statewide Committee on Professional Governance in its final report. This will be a major item of business at the Statewide Assembly on May 30^th at UC San Diego.

            Research and Professional Development – Chuck Wilson

            No report

            Committee on Library Plans and Policies – David Cappoli        

Last week, the Committee completed its report, The UCLA Academic Calendar Revision: Issues Concerning LAUC-LA, and submitted it to Library Administration; the report has also been posted to the LAUC-LA Web site. David plans to attend the next Town Hall meeting on this topic, at the Faculty Center on April 2^nd, and report back to the membership.

6.  OLD BUSINESS

            LAUC-LA Librarian of the Year Award:

Jenny Lentz presented the results of the survey of the LAUC-LA membership: Option 1 (fundraising) – 3 votes, Option 2 (making an award of additional professional development funding, taken from the LAUC-LA administrative account) - 38 votes, Option 3 (status quo—no additional funding or cash award) – 6 votes. A call for nominations will be out in a week; results of the survey will also be sent out to the membership.

           Michael asked the Plans and Policies Committee to find out if the LAUC-LA Bylaws would have to be amended to “institutionalize” the practice of drawing professional development funding award from the LAUC-LA administrative account.

            Campus reports:

            UCSF: Ken Wade – busy with the Fall Assembly, and evaluating the role of search committees in hiring selections

            UCSC: Ken Wade – Working on local by-laws, their Executive Board will approve by email. There was a membership meeting on Position Paper 1, and they are discussing emeritus status.

            UCSD: Ruby Gutierrez – San Diego has a program called “LAUC buddies”, a local mentorship for LAUC involvement. A new hire is paired with a librarian for LAUC orientation and for assistance with the first review process. The group suggested discussion with Pat Hawthorne to integrate this into her general new hire orientation.

            UCI: Ellen Broidy – Irvine has found that their once-a-month meetings are becoming too difficult to sustain; they are voting to meet perhaps every six weeks or twice per year.

7.  JANICE KOYAMA

            Janet brought up an idea to honor the LAUC-LA Librarian of the Year. The recipient would meet with Pat Hawthorne to fund a workshop on a topic of interest to the recipient; the group liked the idea.

University Librarian designate Gary Strong was in Los Angeles last week to house hunt; he also met with Janice. She gave Gary an informational packet concerning the budget, Orion2, and the hiring freeze. He met informally with ExComm, and it was a pleasant icebreaker; he also met with Dawn Setzer (Library Communications) and Laila Rashid (Library Development).

Budget – ExComm is using a 7% framework, and colleagues outside the Library agree that 7% sounds accurate. This will mean a $2.2 million cut, which will have a serious impact on the Library.

Librarywide virtual brainstorming regarding the budget – this brought in a lot of good ideas. ExComm is now quantifying ideas in terms of dollars and FTE, and is working closely with Jan Wildman. The next budget meeting with EVC Dan Neuman, to discuss the permanent 03-04 cuts, will be April 1^st.

Orion2 funding – projected cost is $2.1 million. ExComm is not getting any signals that we will get augmentation for funding the project. Terry Ryan is finishing a package to outline replacement costs. UCLA is getting hit harder with cuts than many other campuses are because, like Berkeley, we are not a growth campus. The newer campuses are slated for growth for Tidal Wave 2 and are able to keep more funding to support that.

9.  ADJOURNMENT

            Meeting was adjourned at 3:10 p.m.

            Respectfully submitted,

            Beth Feinberg

            LAUC-LA Secretary