LAUC-LA Executive Board Meeting 03-05

Tuesday, January 21, 2003
Charles E. Young Research Library, Administrative Conference Room 

Present: Michael Oppenheim (Chair), David Cappoli, Beth Feinberg (Recorder), David Gilbert, Ruby Gutierrez, Ken Wade, Chuck Wilson.

Absent: Ellen Broidy, Maureen Russell

Guests: Janice Koyama, Lise Snyder

1.   CALL TO ORDER

Meeting was called to order at 1:05 p.m.

2. SECRETARY’S REPORT

             Minutes from December 3, 2002 were approved.

3.  CHAIR’S REPORT

              Michael Oppenheim notified the Board that there would not be a discussion of the Distinguished Librarian award today; Jan Goldsmith and Jenny Lentz asked to postpone to a later date.

              Maureen Russell will attend the next Senate Committee on Library meeting in place of Michael Oppenheim, as he will be in Philadelphia for the ALA conference.

              Michael encouraged the Board to attend the Research and Professional Development session on funding sources. The meeting is scheduled on February 10, 2-4 p.m., in the Faculty Conference Room (#2448), Law School building.

              Budget: So far there is no definite budget news. Janice Koyama will hold Ad Hoc AdCon meetings for discussions as necessary.

              Personnel: Unit heads must confer with the appropriate AUL for each position when deciding to post a position. ExComm will decide if we are able to post the position, will decide if interviews will be held, and then will decide if an offer can be made.

4.  COMMITTEE REPORTS

              Library Plans and Policies – David Cappoli

              The Committee had its first meeting. It is investigating the issues involved with a formal Summer term and the implications for librarians. UCSB started a formal session this past summer, and librarians there were caught by surprise. Librarian issues include summer projects, weekend hours, vacation schedules, staff with children. Lise Snyder suggested looking on the UCOP page for information

              Professional Governance – David Gilbert: No report

              Research and Professional Development – Chuck Wilson

              The Committee funded three mini-grants. The local committee reviewed two statewide grants and forwarded them to the statewide committee. Chuck Wilson, Pat Hawthorne and Jan Wildman will speak at the February 10^th funding program.

5.   REPRESENTATIVES-AT-LARGE REPORTS

              Ken Wade and Ruby Gutierrez attended the LAUC Fall Assembly at UCSF. Highlights from their report include:

              The ULs for Irvine, San Diego and Berkeley will attend the Spring Assembly.

              LTAG will develop a glossary because of the use of technical terminology.      

              LAUC would like to change the approval of Assembly minutes to email and will look at the by-laws to find a way to accomplish this.

              Information Literacy Task Force is working on a definition of information literacy.

      Committee on Professional Governance discussed the new distinguished steps, criteria for them, and the difference between the first and second distinguished steps. Members discussed the second distinguished step, asked if it is different from a regular merit increase, and whether we should define it or not. Another suggestion made was to take the “distinguished” definition out of the regular salary scale.

              Myron Okada, the UCOP representative to the librarian group, spoke on the budget. Ken’s impression from Okada’s talk is that we will not have COLA increases, but that merit increases would be funded. The Regents approved a 5% CAP allocation. There was mention of “phased retirements”. Employee dependent fee waivers have been moved to the back burner because of the budget situation, as has housing assistance for librarians.           

              Dan Greenstein, Head of CDL, addressed a list of questions submitted earlier. He emphasized a new service model, sharing collections, “access not ownership”, adding a public interface for the greater public beyond the UC clientele.

6.  JANICE KOYAMA

              Michael Oppenheim welcomed Janice Koyama to the meeting. Janice emphasized that she would like close and open communication with the Board, and discussed the following topics:

              Budget: ExComm thought there would be news in the beginning of January, but they won’t have any information before the ALA midwinter conference. She will post news as soon ExComm has it. January 31^st , AdCon will hold a special meeting on practical budget planning. Terry Ryan has been asked to present an overview of the IT budget; Cindy Shelton will present an overview of the collections budget.

              February 7^th: ExComm will meet with the Academic Planning and Budget office to review how the Library will meet its necessary cuts. Janice agreed with Ken’s earlier assessment; although we would not see COLA increases, merit (i.e. peer review) increases would be funded.

              Hiring freezes, TRIP: Janice stated that the Library can make its own decisions on these issues, but ExComm is being very careful in all planning scenarios. Pat Hawthorne has advised that the Library may get a directive from Campus Human Resources.

              Janice encouraged LAUC members to announce their news and accomplishments on the Staff Newsweb, and not just on Lauctalk-l.

              Janice and Pat Hawthorne have discussed the importance of recruitment to the profession. Janice asked Michael Oppenheim to contact Pat, to organize a joint committee with LAUC-LA and the Library School. Janice would like to work with Virginia Walter, the new Chair.

7.  ADJOURNMENT

The meeting was adjourned at 3:30 p.m.

Respectfully submitted,

Beth Feinberg

LAUC-LA Secretary