Tuesday, July 2, 2002
Charles E. Young Research Library, Administrative Conference Room 

Present: Maureen Russell (chair), Elaine Adams, Ellen Broidy, Valerie Bross (recorder), Debe Costa, Michael Oppenheim, Lise Snyder. Guests: David Cappoli, Aura Lippincott 

Absent: Adrienne Adan, Ruby Gutierrez

Note: Discussion of item 5 was transposed with item 3; but for readability, minutes on item 5 are given in the usual agenda order. 

1. CALL TO ORDER 

Maureen Russell called the meeting to order at 1:07 p.m.
 
2. SECRETARY'S REPORT 

 The minutes for May 7, 2002 (recorder, Michael Oppenheim) were approved.
 
3. CHAIR'S REPORT
   New Employee Reception (June 5th, 2002): Maureen Russell attended and was introduced to the group. MR shared with the LAUC-LA Board the latest version of the UCLA Libraries' organizational chart, showing the position of LAUC-LA as an advisory group. The chart was distributed at the meeting and is also available at:
   http://www.library.ucla.edu/administration/orgchart.pdf
   Discussion: LS suggested to the Program Chair (Joan LoPear) a related program on professional development to introduce new librarians to funding opportunities and strategies for research/writing time (e.g., leave with or without pay).
   Action: MR recommended that the idea for a Professional Development program that provides follow-up to the New Employee Reception be referred to the Chair of Research & Professional Development, in conjunction with the Program Committee.
    
4. VICE CHAIR'S REPORT
   1. Peer Review: Peer Review is done, as far as 2001/2002 actions. In the end, 33 actions were processed; to date, ten appointments have been made. MR thanked MO for his excellent work in completing the Peer Review cycle.
       
   2. Transition Meeting: The next Board meeting will be Aug. 6th (pre-transition meeting); the Transition Meeting has tentatively been set for Aug. 27th.
      Action: MR will send out a message consulting with committee chairs regarding continuing members & next year's chairs. MO will send out to the membership a first call for  committee interest forms (with a due-date of Aug. 16th). He will also talk to Rita Costello about organizing "Joys of Running for LAUC-LA" meeting (and decide whether to hold it this summer or wait until January).  
       
5. LAUC-LA WEB SITE
   David Cappoli and Aura Lippincott distributed screen prints of the revised page. The new page displays announcements on the left edge; the remainder of the screen displays six categories of LAUC-related links: "About LAUC-LA"; "Membership & Committee"; "Professional Development"; "Documents"; "Peer Review"; and "Useful Links."
   Discussion: The revised pages are cleaner in terms of logical organization and visual appeal. On behalf of the Board, MR thanked DC & AL, noting that the revised page really looks great.
   Action: DC & AL will further enhance the new LAUC-LA page: (1) add site search; (2) add a form for travel; (3) add a calendar (e.g., for grant deadlines, election schedules; membership meetings); (4) archive LAUC-L; (5) archive minutes; (6) add a textured background & modify colors. 
    
6. COMMITTEE REPORTS: no reports
    
7. ALISON BUNTING
   1. Melvyl-T: On July 24th, a CDL team consisting of Laine Farley, Ann Jensen, and Ellen Meltzer will visit UCLA to demonstrate the Melvyl-T. The AdCon meeting for July 24th will be devoted to this topic. AB discussed with the LAUC-LA Board options for sessions, to allow more people to attend. Two sessions, one in the morning (20 AdCon members; 30 others) & one in the afternoon (50 people) would optimize the chances for learning about Melvyl-T and contributing comments. The afternoon session would focus on library instruction concerns.
      Comments:  The CLICC lab might be considered as a location for at least one of the sessions, since it has a dual console, multiple screens, and other technical advantages. A microphone for the speakers should also be considered.
       
   2. Counting California: Another upcoming opportunity for involvement will be a session on Counting California; AB is waiting for scheduling dates.
       
   3. Distinguished Step: Debbie Murphy attended the recent UL's meeting to report on partial preliminary results of a recent LAUC survey. Also discussed at that meeting was a strategy for Information Literacy.
       
   4. UL Search: The Board touched on the UL search. EB suggested that LAUC-LA could help in the orientation of an incoming UL, particularly if the UL is chosen from outside the UC system. LS mentioned an area of concern for LAUC-LA: the  Distinguished Step. How can we work with the UL to clarify the expectations for the Distinguished Step, to provide better guidance to those seeking Distinguished Step? 
       
   5. New Staff Orientation: AB explained that the goal is to hold new staff orientations twice a year. LS paraphrased the Board's discussion (see item 3 above). AB suggested a SOPAG orientation--an annual review of Task Forces, so that those interested in contributing would be aware of the possibilities for involvement (or at least, opportunities for responding to requests for comment). SOPAG is working on expanding their web site to include more information. 
       
   6. Other: AB asked whether LAUC had considered inviting Daniel Greenstein (University Librarian and Executive Director of the California Digital Library) to speak. MO confirmed that he will be the keynote speaker at the LAUC Fall Assembly.
       
   7. Meetings with LAUC-LA: EB asked whether AB had given any thought to key issues that she might want LAUC-LA to consider, if she is willing to meet with LAUC-LA regularly. AB responded that she is very willing to continue the practice that Gloria Werner started.
       
8. OTHER BUSINESS
   Communication Task Force: Karen Murray is working on a communication survey (using Zoomerang); the survey should be ready for use this summer.
    
9. ADJOURNMENT
   The meeting was adjourned at 2:30 p.m.