Tuesday, November 6 , 2001
Charles E. Young Research Library, Administrative Conference Room 

Present: Maureen Russell (chair), Elaine Adams, Adrienne Adan, Ellen Broidy, Valerie Bross (recorder), Debe Costa, Jan Goldsmith (guest), Ruby Gutierrez, Michael Oppenheim, Lise Snyder, Ken Wade (guest) 

1. CALL TO ORDER 

Maureen Russell called the meeting to order at 1:12 PM. 
(NOTE: Some reports were given out of order, in accordance with scheduling needs.)
 
2. SECRETARY'S REPORT 

The secretary's report for the meeting of Oct. 2, 2001 was tabled, pending corrections from Rita Scherrei.
 
3. CHAIR'S REPORT
• Motivational Workshop: AdCon members attended a Motivational Workshop on  Oct. 12.

 
• Director of Library Human Resources: One interview has been completed; one more interview remains.

 
• Committee on Library (Academic Senate): The LAUC-LA president has permanent guest status on this committee. 

This year's chair is Larry Kruger (Neurobiology). Issues identified as important to this year's committee include: (1) Allocations and funding for the library; (2) Funding for digital resources compared to funding for books; (3) Space concerns for Arts and SEL libraries; (4) E-scholarship and intellectual property rights.
Comment: The LAUC web site at UC Santa Cruz has links to New Horizons in Scholarly Publication (http://libweb.ucsc.edu/scomm/).


4. VICE CHAIR'S REPORT:
• The 2001/2002 Committee on Peer Review met Friday, November 2nd. A Peer Review Orientation meeting has also been held.
• Minutes for the LAUC-LA spring 2001 meeting will be distributed today, in preparation for the fall membership meeting.

 
5. COMMITTEE REPORTS
• Committee on Library Plans and Policies (Elaine Adams): no report

 
• Committee on Professional Governance (Ruby Gutierrez): Ruby summarized e-mail received from Janice Koyama (via Maureen Russell) regarding an article in the Oct. 234d issue of UCLA Today. The article was written by Professor Lohmann and  was entitled, "Higher ed. should help with info overload." Janice suggested that a written response would be useful, to inform UCLA Today readers about the role of librarians in development of information competencies.

Response: Maureen will draft a message to Janice Koyama thanking her for bringing the matter to LAUC-LA's attention. The Board agreed that Eleanor Mitchell is in the best position to write the response Janice suggested.
 
• Committee on Research and Professional Development (Adrienne Adan): The Committee met and revised the funding document. This has been posted to the LAUC-LA page. Committee members expressed concern about the time table. Applications for Statewide grants are due Dec. 7th.

Adrienne also received a request from Julia Gelfand (UC-I) to participate in a survey about how each campus handles the grant selection and award process.


6. NEW BUSINESS
• Distribution of AdCon minutes: Should AdCon minutes be distributed through LAUC-talk? Or, would this be unnecessary additional mail?

Conclusion: Maureen will send a message reminding people  that the Library Intranet includes the AdCon minutes and encouraging members to check the site.
 
• Committee on LAUC-LA Distinguished Librarian Award (Jan Goldsmith): The committee met, with John Richardson (GLEIS) serving as the faculty representative. The committee has written a call for nominations that will be released shortly. The committee raised two questions for the LAUC-LA Board. First, the name of the award has appeared with some variations; what is the official name? Second, how could funding for the award be ensured (and stabilized)?

Response: The Board confirmed that the name of the Committee is: Committee on LAUC-LA Distinguished Librarian Award.  For previous discussions about funding, the Board referred Jan to Miki Goral (who chaired a committee concerned with this issue). University restrictions on the use of funds have governed decisions. University funds may be used to pay for: (1) the reception; (2) flowers; (3) a plaque.
 
• Emergency Coordinators' Meeting (Debe Costa): The Library has experienced renewed interest in emergency preparedness. College, Biomed, and Management have plans in place; YRL is working on revising/redeveloping  its plans. One LAUC-related issue arose: what to do about Peer Review meetings on the 2nd floor.

Response: In an emergency, the monitor should make a sweep of  the offices, including the room used for LAUC peer review, Sharon Farb's office & Howard Batchelor's office.
 
• Fall membership meeting: Reminder that this meeting is scheduled for Thursday, Oct. 8th

 
• Fall State-wide Assembly: A preliminary agenda is on the web page (http://www.lib.ucdavis.edu/LAUCD/assemb/laucdAssembly.html  )

 
7. OLD BUSINESS
   
   
Follow-up to the LAUC letter regarding ERDb and to the meeting with Gloria Werner: Maureen will send out a message to LAUC-LA soliciting ideas for improved communication & process enhancement. People should send Maureen email outlining their ideas.
 
8. NEXT MEETING / ADJOURNMENT 

The next meeting will be held December 4, 2001.

The meeting was adjourned at 3:30 pm.