Thursday, May 15, 2003, 1:00 PM – 4:00 PM
California Room, UCLA Faculty Center

1. Call to Order

Michael Oppenheim, LAUC-LA Chair, called the Assembly to order at 1:10 p.m.

2. Approval of Fall Membership Meeting Minutes, November 14, 2002

The minutes from November 14, 2002, were approved.

3. Announcements

a. Introduction of the 2003/04 candidates – Debe Costa

Debe Costa, Chair of the Nominating Committee, introduced this year's slate:

• Chair: Janet Carter, Ken Wade
• Secretary: Pauline Swartz, George Wrenn
• Representative-at-Large: Jan Goldsmith, Dora Loh, Hannah Walker, Chuck Wilson

b. Call for Nominations from the Floor

There were no nominations from the floor.

4. 2002/03 LAUC-LA Committee Mid-Year Reports and Discussion

a. Chair's Report – Michael Oppenheim

b. Committee on Library Plans and Policies – David Cappoli

c. Committee on Professional Governance – David Gilbert

d. Committee on Research and Professional Development – Chuck Wilson

Chuck Wilson announced that the deadline for minigrant applications is the end of May; he also expressed the concern that it is increasingly more difficult to get people to apply for minigrants, and that it is harder on the Committee to continually request applications. Chuck asked the membership if $500 per project is still an appropriate amount, considering current expenses. Miki Goral noted that grant money reverts back to the general LAUC fund if it is not awarded. Chuck added that if the Committee had the ability to award more money per project, then it could provide better funding to the applications it does receive. Lise Snyder made a motion to change the wording of the bylaws, so that the Committee has the flexibility to distribute the $2000 as it sees fit in any given year. The motion was seconded.  Michael Oppenheim put the motion to a vote; the clear majority voted “Yes”, there were none opposed; the motion carried.

e. Committee on Programs – Aura Lippincott

Aura Lippincott announced that the Program Committee is planning a breakfast with Gary Strong, to be held in September or October. The Committee will also plan a “Lunch with LAUC”, in order to find out what the membership would like to discuss with him.

f. Committee on LAUC-LA Distinguished Librarian Award – Jan Goldsmith and Jennifer Lentz

g. Peer Review Documentation Workshop Committee – Renee McBride

h. Nominating Committee – Debe Costa

i. Election Committee – Julie Graham

j. Peer Review Committee – Ellen Broidy

5. 2002/03 LAUC Statewide Committee Reports

a. Committee on Committees, Rules and Jurisdiction – Ken Wade

The Committee discussed the change in the way Assembly delegates may be apportioned by campus. There may be a bylaws change, so that there may be a change in the number of representatives per campus. Lise Snyder commented that this would have an effect on our choice of representatives to the Assembly. Janet Carter commented that in light of future retirements and frozen positions, we may have a decrease in representatives. Ken added that the Committee had proposed setting the number of members of the Assembly at 30 members; this is based on the Academic Senate model. Miki Goral added that this issue has to go to a membership vote. Ken noted that a benefit to the proposed change is that the size of the Assembly would be predictable, and that there are still a lot of details to figure out. Esther Grassian added that UC Merced will have a representative at this year's Spring Assembly.

Ken also added that there may be a change to remove the campus restriction on Statewide Secretary and Statewide officers; the current arrangement was made so that Berkeley and Los Angeles didn't dominate. Ellen Broidy noted that the gap is closing with the smaller campuses, as they don't have the same hiring freezes as Berkeley and Los Angeles. Ellen was in favor of removing these restrictions, as long as the officers are not from the same campus two years in a row.  

b. Committee on Cultural Diversity – Judy Consales

c. Committee on Library Plans and Policies – Julie Kwan

d. Committee on Professional Governance – Keri Botello

e. Committee on Research and Professional Development – Janice Matthiesen

Janice Matthiesen announced that the final Statewide grant decisions are now in the Office of the President; the Committee hopes that the final results will be announced at the LAUC Statewide Spring Assembly.

6. New Business

a. Presentation of Redesigned LAUC-LA Web Site – David Cappoli

David Cappoli and Aura Lippincott have been working on the new site this past year. They have cleaned up over 300 files. Michael Oppenheim and Ellen Broidy will review which files should be kept.

The new site has a search engine, site map, bread crumbs, and will have a link to the archives and a calendar.

David pared down the home page; it should now be easier to find information on the site. The new site should be live by the end of May. The membership was very impressed with site.

7. Old Business

“Issues Concerning the Distinguished Designation/Step” – Discussion and Straw Poll

Michael Oppenheim reviewed the local membership's positions on this issue:

1. To see the distinguished designation decoupled from the salary scale

2. To see the distinguished designation remain

3. In favor of the revisions in Position Paper #1

Lise Snyder commented that she hopes that action be taken to have this language added in the salary scale documentation, and that it become an official University document. Esther Grassian noted that a motion needs to be made to carry forward the paper to the UL group and UCOP. Janet Carter agreed with Esther and added that if the paper goes to back to a task force, we will be delaying the issue yet again.

8. Presentation of CDL Recognition Certificates – Janice Koyama

The following librarians received certificates of recognition from the CDL:

Catherine Brown, Lisa Carroll, Diane Childs, Anita Colby, Janice Contini, Gabriella Gray, Judith Herschman, Joan Kaplowitz, Alice Kawakami, Alan Michelson, Michael Oppenheim, Kati Radics, Sharon Shafer, Bo-Gay Tong Salvador.

9. Presentation of the 2002/03 LAUC-LA Distinguished Librarian of the Year Award – Jan Goldsmith and Jennifer Lentz

Jan Goldsmith and Jennifer Lentz announced that Valerie Bross, Head of Serials Cataloging, is this year's recipient.

10. Adjournment

Meeting was adjourned at 2:45 p.m.

Respectfully submitted,

Beth Feinberg
LAUC-LA Secretary