a.   the operations and policies of the UCLA libraries;

b.   professional standards, rights, privileges, and obligations of members of the Librarian Series at UCLA;

c.   the planning, evaluation and implementation of programs, services, or technological changes for the improvement of services and collections in the UCLA libraries.

a.   create a forum where appropriate matters of concern to UCLA librarians may be discussed;

b.   promote the full utilization of the professional abilities, interests, and skills of UCLA librarians;

c.   encourage the Chancellor and the University Librarian to consult with, and inform LAUC-LA on matters which concern the interests of UCLA librarians.

d.   maintain liaison with the librarians of other campuses of the University of California.

a.   In the event of a vacancy in the office of Chair, the Chair-Elect shall become Chair and serve for the remainder of the term.

b.   In the event of a vacancy in the office of Chair-Elect or Secretary, there shall be a special election to fill the vacant office, unless the vacancy occurs within 60 days of the next regularly scheduled election. Such special election shall be held no later than one month from the date of the vacancy. For procedures, see Article VIII, Section 2 and Standing Rule 1.

c.   In the event of a vacancy in the office of Immediate Past Chair, the Executive Board shall appoint the most recent Past Chair of LAUC-LA willing to serve for the remainder of the term.

a.   The Chair shall:

1.   Establish agendas, preside at membership meetings and meetings of the Executive Board, and serve as chair of the UCLA Division of LAUC.
2.   Appoint the Parliamentarian.
3.   Serve as a member of the Executive Board of LAUC and as chair of the LAUC-LA Delegation to meetings of the LAUC Assembly, and report the deliberations of all meetings to the membership.
4.   Represent LAUC-LA to the Chancellor, the University Librarian, and as necessary, to other components of the academic community.
5.   Prepare an annual report of the activities of LAUC-LA to be mailed to the membership at least two weeks before the Spring meeting.
6.   Serve as a LAUC-LA representative to administrative informational meetings as required.
7.   Notify the candidates of the results of regular and special elections.

b.   The Chair-Elect shall:

1.   Assume the duties of the Chair in the absence of the Chair.
2.   Serve as a member of the Executive Board.
3.   Perform such duties as are assigned by the Chair.
4.   Serve as a member of the LAUC-LA delegation to meetings of the LAUC Assembly.
5.   Serve as Chair of the Committee to Review the Call.
6.   Serve as a LAUC-LA representative to administrative informational meetings as required.
7.   Make a continuing review of job postings for the librarian series at UCLA and bring to the attention of the Executive Board any trends with regard to terms and types of appointments and position descriptions which may warrant Board's consideration.
8.   Not more than 30 days prior to a deadline of September 1, designate a chair for each committee named in Article V, Section 2, with the exception of the Committee on Appointments, Promotions and Advancements. Whenever possible, the chair of each Committee should be designated from among those members of that Committee who have served for a period of one year and have one year remaining in their term.

c.   The Secretary shall:

1.   Serve as Secretary of the Executive Board.
2.   Record the minutes of membership meetings and meetings of the Executive Board.
3.   Within ten working days of approval, distribute copies of minutes to each LAUC-LA member, the Secretary of LAUC, and the secretaries of other LAUC Divisions.
4.   Maintain the distribution list for minutes.
5.   Distribute to the membership copies of all documents prepared by LAUC for general distribution.
6.   Maintain the records of LAUC-LA and handle correspondence and publicity as directed by the Chair.
7.   Notify the membership of the slate of candidates for regular and special elections as specified in Article VI, Section 11.c., Article VIII, Section 2.a.2., Article VIII, Section 2.c.2., and Article VIII, Section 2.d.2.
8.   Report the results of elections to the membership.
9.   Maintain a current membership list which includes each member's unit, rank and a cumulative record of LAUC committee appointments and offices. The Secretary shall provide this information to the Nominating Committee in time for that Committee's deliberations and to the Executive Board for use in staffing LAUC Committees.
10. Inform the Secretary of LAUC of the results of LAUC-LA elections and changes in officers or delegates during the year as specified in the LAUC Bylaws. See LAUC-LA Bylaws Article VIII, Section 4.
11. Serve as the owner of the LAUCTALK-l discussion list.

d.   The Immediate Past Chair shall:

1.   Serve as a member of the Executive Board.
2.   Transfer LAUC-LA papers which are more than two years old to the UCLA Library Archives.

a.   A petition recommending removal of an officer shall be directed to any member of the Executive Board. The petition must specify the cause(s) for the recommendation and must be signed by at least 25 members of LAUC-LA. Copies of the petition shall be distributed to all members of the Board, including the officer in question.

b.   The member of the Board to whom the petition is directed shall convene within 14 days a special meeting of the Board, at which the complainants and the officer in question are both given the opportunity to present their cases. The membership shall be notified of the hearing by a letter which includes a précis of the petition. The hearing shall be open to any member who wishes to observe.

c.   Within two weeks following the hearing, the Board, less the officer in question, shall meet in closed session to vote on the petition. A two-thirds vote of the entire Executive Board (less the officer in question) shall be required to sustain a petition.

d.   Should the Board sustain a petition, the officer in question is removed from office immediately and the vacancy is filled as required in Article IV, Section 3.

a.   The term of office shall be one year, commencing September 1.

b.   Each Statewide Representative shall:

1.   Encourage and facilitate communication between the Executive Board and the membership.
2.   Serve as a voting member of the Executive Board.
3.   Serve as delegate from LAUC-LA to statewide Assembly.

c.   In the event of a vacancy in the office of a Statewide Representative, there shall be a special election to fill the vacancy, unless the vacancy occurs within 60 days of the next regularly scheduled election. Such special election shall be held no later than one month from the date of vacancy. For the election procedures, see Article VIII, Section 2.c.

a.   The Chair shall designate the chair of each committee, except as specified in Article IV, Section 4.b.8. The Executive Board shall charge committees and appoint all members of committees, except where the manner of choosing a committee is specified in the Bylaws.

b.   The chair of each committee shall prepare written reports as requested by the Chair of LAUC-LA. The Executive Board may request additional reports as necessary.

c.   The Chair may participate in a non-voting capacity in the deliberations of any committee except the Nominating Committee and the Committee on Appointments, Promotions and Advancements. Any committee may invite the Chair to attend any of its meetings.

d.   Members of all LAUC-LA Committees must be full members of LAUC-LA.

a.   By October 1 the incoming Chair shall nominate one member of LAUC-LA to serve on each standing committee of LAUC.

a.   Standing committees shall recommend policies, principles, procedures, and criteria to the Executive Board for matters referred to the committee by the Board and for matters included in the ongoing charge to the committee.

b.   The Executive Board may choose not to charge a committee during a term and thus not appoint members to that committee, except the Committee on Appointments, Promotions and Advancements. Current appointees to the committee shall be discharged for that term.

c.   The normal term of service on a committee shall be two years commencing from the date of appointment.

d.   For a newly created committee or a vacant committee requiring three or five members, one of the three or two of the five members shall be appointed for one year and the remainder shall be appointed for two years. Thereafter, all members shall be appointed for two years.

e.   In the case of a vacancy of a standing committee chair a replacement shall be appointed by the LAUC-LA Executive Board from among the remaining members of that committee, except the Committee on Appointments, Promotions and Advancements.

a.   The Committee shall consist of three to five members.

b.   The Chair of the Committee shall serve as a member of the LAUC-LA Executive Board for a period of one year, commencing September 1.

c.   The Committee shall make a continuing review of existing and proposed library policies.

a.   The Committee shall consist of three to five members, with at least one from each rank of the Librarian Series.

b.   The Chair of the Committee shall serve as a member of the LAUC-LA Executive Board for a period of one year, commencing September 1.

c.   The Committee shall make a continuing review of issues concerning standards for appointment, promotion and career status; revisions in the Academic Personnel Manual; bylaw changes and amendments; and other professional governance matters.

a.   The Committee shall consist of three to five members.

b.   The Committee shall annually recommend and prepare an outline of programs (seminars, workshops speakers, etc.) which contribute to the professional development of UCLA librarians.

c.   The Committee shall schedule and make the arrangements for programs approved by the Executive Board.

a.   The Committee shall consist of seven members: Chair, Chair-Elect, and five other members. All members shall be from the Librarian Series with either career status or potential career status.

b.   The Chair-Elect of the Committee must have career status and shall be elected by the membership.

c.   The five non-elected Committee members shall be appointed by LAUC-LA Executive Board.

d   The Chair of the Committee shall serve as a member of the LAUC-LA Executive Board for a period of one year, commencing September 1.

e.   In the event of a vacancy in the Chair of the Committee, the Chair-Elect shall become Chair and serve for the remainder of the term.

f.   In the event of a vacancy in the Chair-Elect of the Committee a special election shall be held as specified in Article VIII, Section 2.d.

g.   In the event of the resignation of any of the five appointed Committee members the LAUC-LA Executive Board shall appoint a replacement to serve the remainder of the term.

h.   No person shall serve consecutive full terms on the Committee.

i.    The Committee on Appointments, Promotions and Advancements has been created by LAUC-LA to advise the University Librarian on appointments, promotions, merit increases and career status actions in the Librarian Series before final administrative recommendations are made.

a.   The Committee shall consist of: the LAUC-LA Chair-Elect who shall serve as Chair, the Immediate Past Chair of CAPA, the Chair-Elect of CAPA and the Director, Library Human Resources (ex officio).

b.   The Committee shall review annually issues concerning instructions, guidelines, and summaries of policies and procedures regarding merit increase, promotion, and career status recommendations affecting appointees in the Librarian Series as stated in the Call.

a.   The Committee shall consist of three to five members.

b.   The Chair of the Committee shall serve as a member of the LAUC-LA Executive Board for a period of one year, commencing September 1.

c.   The Committee shall develop, monitor and revise guidelines and procedures for the submission and review of proposals from LAUC-LA members for research and professional development funding.

d.   The Committee shall review proposals for research and professional development funding and make awards in accordance with established guidelines and procedures and the availability of funds.

a.   The Committee shall consist of four members: three career librarians from different library units, and one UCLA faculty member.

b.   The Committee shall proceed as instructed by its charge.

a.   The Executive Board shall appoint a Nominating Committee which shall be composed of three to five members.

b.   The Nominating Committee shall: nominate candidates to serve as Chair-Elect, Secretary, Statewide Representatives and Chair-Elect of CAPA; obtain the written consent of all nominees; submit in writing the slate of candidates to the Secretary at least 45 days prior to the date of the election.

c.   At least two weeks prior to the date of the Spring meeting, the Secretary shall notify the membership of the slate of candidates.

d.   Additional nominations for Chair-Elect, Secretary, Statewide Representatives and Chair-Elect of CAPA may be made at the Spring meeting.

a.   The Executive Board shall appoint an Election Committee and designate its Chair. The Committee shall be composed of three members, none of whom shall be nominees in that election.

b.   The Committee shall conduct elections as specified in Standing Rule 1.

a.   The Committee shall consist of three to five members. The Immediate Past Chair of CAPA shall be a member of the Committee.

b.   The Committee shall present an annual workshop to provide assistance to librarians in the preparation of their peer review documentation.

c.   As requested, the Committee shall present a workshop to provide assistance to review initiators in the preparation of their peer review documentation.

a.   The Executive Board may create, as well as charge and appoint members to, ad hoc committees with the exception of CAPA ad hoc review committees.

b.   Ad hoc committees may also be created as the result of action taken at a regular or special meeting of LAUC-LA.

c.   The Executive Board shall appoint members of LAUC-LA to serve on LAUC ad hoc committees as required.

a.   LAUC-LA shall hold at least two general membership meetings a year, prior to the Fall and Spring LAUC Assemblies.

1.   At the Fall meeting, one item of business shall be the report of the Chair of CAPA.
2.   At the Spring meeting, one item of business shall be a call for additional nominations for elected offices.

b.   At least two weeks prior to a meeting, the Secretary shall notify the membership of the date, time and place of the meeting.

a.   A special meeting may be called by the Executive Board at any time.

b.   A special meeting shall be called by the Executive Board at the written request of 15 members. The Executive Board must meet within one week of this request to set the date of the special meeting and must notify the membership, at least one week in advance, of the time, place, date and agenda of the meeting.

1. The Parliamentarian shall advise the presiding officer as to proper procedures.
2. When not in conflict with these bylaws, Sturgis Standard Code of Parliamentary Procedure shall be accepted as the authority for rules of order.

a.   In the case of a vacancy occurring in the office of Chair-Elect:

1.   Within five working days after the vacancy occurs, the Executive Board shall nominate candidates to fill the vacancy; obtain the written consent of the nominees; and set a date for the election.
2.   Within five working days of the Executive Board action, the Secretary shall notify the membership of the slate of candidates and the date of the election.
3.   Additional nominations may be submitted by the membership to the Secretary no fewer than 15 working days prior to the election. Such nominations shall bear the signatures of at least five members other than the nominee and shall be accompanied by the written consent of the nominee.

b.   In the case of a vacancy occurring in the office of Secretary:

1.   Within five working days after the vacancy occurs, the Executive Board shall nominate candidates to fill the vacancy; obtain the written consent of the nominees; and set a date for the election.
2.   Within five working days of the Executive Board action, the Chair shall notify the membership of the slate of candidates and the date of the election.
3.   Additional nominations may be submitted by the membership to the Chair no fewer than 15 working days prior to the election. Such nominations shall bear the signatures of at least five members other than the nominee and shall be accompanied by the written consent of the nominee.

c.   In the case of a Statewide Representative vacancy:

1.   Within five working days after the vacancy occurs, the Executive Board shall nominate candidates to fill the vacancy; obtain the written consent of the nominees; and set a date for the election.
2.   Within five working days of the Executive Board action, the Secretary shall notify the membership of the slate of candidates and the date of the election.
3.   Additional nominations may be submitted by the membership to the Secretary no fewer than 15 working days prior to the election. Such nominations shall bear the signatures of at least five members other than the nominee and shall be accompanied by the written consent of the nominee.

d.   In the case of vacancy in the Chair-Elect of CAPA:

1.   Within five working days after the vacancy occurs, the Executive Board shall nominate candidates to fill the vacancy; obtain the written consent of the nominees; and set a date for the election.
2.   Within five working days of the Executive Board action, the Secretary shall notify the membership of the slate of candidates and the date of the election.
3.   Additional nominations may be submitted by the membership to the Secretary no fewer than 15 working days prior to the election. Such nominations shall bear the signatures of at least five members other than the nominee and shall be accompanied by the written consent of the nominee.

a.   A proposed amendment which does not require discussion shall be submitted by written ballot to the membership for ratification within ten working days.

b.   A proposed amendment which does require discussion shall be included with the text of the existing Bylaw article and section in the announcement of the next meeting.

c.   A proposed amendment which has been discussed at a regular or special meeting shall be submitted by written ballot to the membership for ratification within ten working days.

1. At least five working days prior to the date established by Standing Rule 1.4 for distribution of ballots, each candidate shall submit brief biographical information to the LAUC-LA Secretary. Candidates for Chair-Elect, Statewide Representative and Chair-Elect of CAPA shall also submit a Statement of Purpose.

2. The LAUC-LA Secretary shall have the candidates’ biographical information and Statements of Purpose placed on the LAUC-LA website, to be available no sooner than the day after the spring membership meeting.

3. At least five working days prior to the date established by Standing Rule 1.4 for distribution of ballots, the LAUC-LA Secretary shall submit to the Chair of the Elections Committee the slate of candidates and the online address of the candidates’ brief biographical information and Statements of Purpose from candidates for Chair-Elect, Statewide Representative and Chair-Elect of CAPA.

4. Fourteen working days before the date of any election, the chair of the Election Committee shall send a ballot to each LAUC-LA member.

5.  The ballot for regular elections shall contain alphabetical lists of the candidates. The ballot shall contain the online address of the candidates’ brief biographical information and Statements of Purpose from candidates for Chair-Elect, Statewide Representative and Chair-Elect of CAPA.

6.  The ballot for special elections shall contain an alphabetical list of the candidates for any office or position to be filled. The ballot shall contain the online address of the candidates’ brief biographical information and Statements of Purpose from candidates for Chair-Elect, Statewide Representative and Chair-Elect of CAPA.

7.   All ballots shall indicate the date by which they are to be returned, the address to which they must be sent, and shall contain instructions for casting a valid ballot.

8.   Two envelopes shall accompany each ballot, one in which the ballot is to be enclosed and one in which the first envelope is to be enclosed. The second or outer envelope shall have a space in the upper left corner for the printed name and the signature of the voter and should be pre-addressed to the Chair of the Election Committee.

9.   On the next working day following the date of the election, the Election Committee shall validate, open and count the ballots.

10.   Not more than five working days following the date of the election, the Chair of the Election Committee shall submit in writing to the Chair and the Secretary the results of the election.

11.   Not more than 10 days following the date of the election the Secretary of LAUC-LA shall submit the results in writing to the Secretary of LAUC.

12.   The Chair of the Election Committee shall act as custodian of the ballots for 30 working days following the election at which time the ballots shall be destroyed.

13. If no candidate receives a majority of the valid votes cast for that office, the Executive Board shall within 15 days direct the Election Committee to hold a special run-off election.

14. The Chair of LAUC-LA shall notify candidates of the results of regular and special elections.

15. The Secretary of LAUC-LA shall report the results to the membership not later than 20 days after the election or run-off election in the event of a tie.